Overview

Duties

Summary

This position is in the U.S. Department of Education (ED or Department), Office of Planning, Evaluation and Policy Development (OPEPD), Student Privacy Policy Office (SPPO). The SPPO leads the Department's efforts to protect privacy. It provides leadership, oversight, and coordination to ensure Department and field compliance with several federal privacy laws and regulations.

Learn more about this agency

Responsibilities

APPLICATION LIMIT: This vacancy announcement is limited to the first 50 applications received and will close at 11:59PM Eastern Time on the day that we receive the 50th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.

As a GS-0306-12 Government Information Specialist, the incumbent performs the following duties:

Coordinates with internal stakeholders, such as information system owners, information system security officers, the Office of the General Counsel, and other individuals in the Department's privacy program, to draft and review Privacy Threshold Analyses, Privacy Impact Assessments, System of Records Notices, and Computer Matching Agreements and Notices.

Assists the Privacy Incident Response Team (PIRT) Advisory Group (PAG) on conducting investigations into potential breaches of personally identifiable information and tracking risk analysis. Helps coordinate the Department's response to suspected privacy incidents and develop required training and tabletop exercises.

Helps to coordinate the privacy program's functions under the National Institute of Standards and Technology's Risk Management Framework and the information system authorization process. Works closely with the Office of the Chief Information Officer to help maintain an efficient and effective information system authorization process.

Provides technical guidance to Department staff on the full range of privacy requirements in law, regulation, and policy.

Interviews parties, reviews documents pertaining to agency or institution policy and practices, and analyzes data to prepare findings.

Assists SPPO staff in responding to privacy-related inquiries. Prepares well-documented reports of findings for use by higher level specialists or supervisor.

Assists higher-level specialists in preparing and negotiating agreements by researching and drafting proposed agreement, and participates in negotiation.

Works with the Office of the General Counsel (OGC) and other offices such as the Office of the Chief Information Officer to implement policies and procedures for managers and clients withing the organization. Investigates complaints and inquiries alleging violations of federal information management.

Travel Required

Occasional travel – You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • Must be a US Citizen
  • You may be subject to serve a one-year probationary period.
  • Males 18 and over must be registered with the Selective Service.
  • Background investigation is required.

You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Qualifications

Specialized Experience for the GS-12

At least one year of experience equivalent to the GS-11 performing all three (3) of the following duties or work assignments:

Experience applying complex legal, regulatory, technical, or policy requirements in order to advance the mission of an organization.

Experience developing written policies, procedures, guidelines, or templates to help explain complex requirements to a diverse audience of stakeholders.

Experience working across offices or components at an organization to successfully manage multiple complex workflows.

Knowledge, Skills, and Abilities (KSAs)

The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of pertinent laws, regulations, and policies related to an organization's programs/operations in order to manage complex workflows with diverse stakeholders.

2. Skill in applying information management laws, regulations, and policies and coordinating an organization's information management processes across the information life cycle.

3.Knowledge of a range of laws regulations, policies, and practices sufficient to review complex materials and provide guidance and technical assistance on information management requirements.

4. Skill in oral and written communication in order to produce clear and accurate oral and written work products, such as reports, briefings, and memoranda.

5. Skill in working with key stakeholders to develop and implement policies and procedures for personnel within an organization.

Education

Education cannot be substituted for experience for this position and grade level.

Additional information

Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email Iworked.gov to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).

Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.

Essential/Non-Essential: This position is considered non-essential for purposes of reporting to work during federal government closures.

Financial Disclosure: This position does not require a financial disclosure.

Telework: This position is telework eligible. At the discretion of the supervisor, generally employees may be authorized to telework one day per week if they are on regular 8-hour work schedule. Teleworkers may participate in some Alternative Work Schedules (AWS) in combination with a Telework Agreement. However, all employees must work from the official worksite location a minimum of four (4) days per work week.

Bargaining Unit: This position is not included in the bargaining unit.

Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to review and evaluate applicants:

1. Eligibility and Minimum Qualifications
Once the vacancy announcement closes, we will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements, including any required education, experience, and/or selective placement factors. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. You will be rated as not qualified if you do not possess the minimum qualification requirements.

2. Rating and Ranking
If you are found to meet both the eligibility and minimum qualification requirements, we will assess the quality of your experience and the extent to which you possess the required KSAs by comparing your submitted resume and documents against your responses to the occupational questionnaire. (The occupational questionnaire is the list of questions in the automated system that you will have an opportunity to answer once you apply for the position).

Based on the outcome of this evaluation, you will be assigned a numerical score (out of 100 possible). If your responses to the occupational questionnaire are not substantiated by your submitted resume, you may be eliminated from receiving further consideration.

3. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview, check your references, and/or request that you submit a writing sample or complete a written assessment or exercise to further evaluate your qualifications for this position.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
High Risk (HR)

Trust determination process

Required Documents

You must submit (REQUIRED FOR ALL APPLICANTS):
 A resume demonstrating your education, experience, training, and accomplishments as it relates to the qualifications for this position and substantiating your responses to the occupational questionnaire.

If you are a current or former federal employee (including current U.S. Department of Education employees), you must also submit:
 A Notification of Personnel Action (SF-50), which demonstrates your competitive status eligibility. To verify your eligibility, we will review your SF-50 to determine your tenure (block 24) and position occupied (block 34). Examples of sufficient SF-50s include appointments, promotions, within-grade increases, and pay adjustments.

If you currently hold or previously held a federal position at or above the highest grade of this position or you have/had promotion potential at or above the highest grade of this position, you must also submit an SF-50 documenting your highest grade level held or promotion potential. Examples of sufficient SF-50s include appointments and promotions.

 A Copy of your Performance Appraisal and Awards, as applicable. Your performance appraisal and awards are requested to further assess the quality of your experience should your application be referred to the selecting official.

If you are claiming eligibility under the Veterans Employment Opportunities Act (VEOA), you must submit:
 A copy of your DD-214 that shows active service and character of discharge, member copy 4 (Separated Members only); OR
 A certification of expected discharge or release from active duty under honorable conditions within 120 days from the date of application (Current Active Duty Members only); AND/OR
 The Application for 10-Point Veteran Preference (SF-15) AND all documents indicated on the form as proof of type of preference.

If you are claiming selection priority under Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP), please visit:

CTAP: http: www.ed.gov/about/jobs/open/edhires/ctap.html

ICTAP: http: www.ed.gov/about/jobs/open/edhires/ictap.html

If you are claiming eligibility under any Special Hiring Authority, you must submit:
 Adequate proof of your eligibility (e.g., Documentation of noncompetitive eligibility as a returned Peace Corps Volunteer, Documentation of noncompetitive eligibility for employment under Schedule A as a person with severe physical disabilities, psychiatric disabilities, and intellectual disabilities.)

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