Overview

Duties

Summary

This opportunity is also open to Status eligibles under Announcement 20-HUD-2083. Please refer to that announcement for details on open period, eligibility, and how to apply.

Learn more about this agency

Responsibilities

As an Office Assistant, you will:

  • Manage the immediate Office and ensure that administrative practices and procedures used are consistent with the Deputy Assistant Secretary/Office Director's policies.
  • Establish priorities and bring them to the supervisor's attention, or assign them to other professionals within the organizational structure; exercising discretion in segregating priority issues from routine; refer correspondence replies to supervisor for signature, assuring the correspondence (a) conform with established policy and/or views of supervisor, Agency, or Department; (b) is grammatically correct and/or returned with appropriate directions for correction; and correspondence prepared for signature meets specified format before referring to appropriate officials.
  • Exercises control over the Deputy Assistant Secretary/Office Director's calendar, with complete authority for commitment of time or appointments, speaking engagements, and various official contacts.
  • Independently, and based on general knowledge of the programs, and Agency issues prepares briefs for the Deputy Assistant Secretary/Office Director's attention detailing these items in reports, memoranda and correspondence that requires the supervisor's immediate or special attention.

Travel Required

Not required

Supervisory status
No

Promotion Potential
10

Requirements

Conditions of Employment

  • Click "Print Preview" to review the entire announcement before applying.
  • Please refer to "Conditions of Employment."

The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

The Office of Housing provides vital public services through its nationally administered programs. It oversees the Federal Housing Administration (FHA) , the largest mortgage insurer in the world, and regulates important parts of the housing industry. The Office of Housing also helps ensure consumers can access housing counseling and provides affordable rental housing through its Multifamily housing program. The Office of Housing is committed to helping all Americans obtain safe, decent affordable housing.

The mission of HUD's Office of Housing Counseling is to provide individuals and families with the knowledge they need to obtain, sustain, and improve their housing. OHC accomplishes this mission by supporting a strong national network of HUD-approved housing counseling agencies and housing counselors.

The official duty station for this position will be in Washington, DC. Failure to report to duty at this location may be grounds for a disciplinary action, including removal.

Qualifications

You must meet the following requirements by the closing date of this announcement.

Specialized experience is one (1) year of experience at the GS-9 level, or equivalent, which is directly related to the position as listed in this announcement and has equipped the candidate with the knowledge, skills, and abilities to perform the duties of the position successfully. Specialized experience is defined as follows:
-Preparing, editing and finalizing office correspondence, presentations and reports, utilizing various automated systems to electronically track correspondence; AND
-Managing office correspondence and coordinating assignments of inquiries; AND
-Maintaining the supervisor's daily calendar and performing tasks such as: arranging conferences, meetings and travel.

Education

Additional information

– We may select from this announcement or any other source to fill one or more vacancies.
– Relocation expenses will not be paid.
– Recruitment incentive may be offered.
– This is a Bargaining unit position.
– This position is Non-Exempt from the Fair Labor Standards Act (FLSA).
HUD offers alternative and flexible work schedules.

CONDITIONS OF EMPLOYMENT:
– A one year probationary period may be required.
– Must successfully complete a background investigation.
– Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency
– If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
– Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
– Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
– Obtain and use a Government-issued charge card for business-related travel.

HUD employees are subject to a number of government-wide and HUD specific ethics laws and regulations, including restrictions on outside employment. To review applicable ethics rules, please visit https: portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating: Your application will be evaluated in the following areas: Clerical, Technical, Administrative Management, and Customer Service. Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories: Best Qualified, Better Qualified, and Qualified (Good) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category.

Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP )) you must be assigned the middle category or better to be rated as "well qualified" to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .

VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see applicant guide for required documentation In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide .

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

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