This position is located in the Department of Education, Office of Postsecondary Education (OPE), Higher Education Programs (HEP) located in Washington, DC.

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APPLICATION LIMIT: This vacancy announcement is limited to the first 50 applications received and will close at 11:59PM Eastern Time on the day that we receive the 50th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.

We encourage you to read this entire vacancy announcement prior to submitting your application.

As a Grants Analyst, GS-1101-13 you will perform the following duties:

The incumbent will analyze and evaluate higher education grant programs in support of Higher Education programs; oversee and/or coordinate all aspects of grant competitions including field reading, accepting and prescreening applications, assigning panels, conducting orientation and monitoring the readings; lead and/or conduct on-site monitoring of grantees and provide technical assistance to currently funded and potential grantees; lead workshops designed to acquaint potential grantees to the Department's programs, goals, and objectives; expand existing policies into improved program directive on eligibility; recommends policy pertaining to tiebreaker scores, postponed seminars and related participant awards, posting of projects and participant personal information; serve as an advisor on complex grants management issues, provide advice and assistance on an array of the most difficult, complex, and sensitive cases and issues; review, analyze advise management and recommend changes regarding the effectiveness, productivity and efficiency of agency-wide strategies and operations; lead special project teams to accomplish office goals; define and forecast long and sort-range requirements and develop strategies to fulfill program objectives; participate in management meetings to discuss organizational requirements, changes in program direction and other issues affective active grants management programs and projects; routinely prove expert advisory, consultative, and technical services to agency program and line mangers, stakeholders, and constituents on a broad range of programmatic initiatives that involve complex and controversial issues; provide authoritative guidance on complex problems and multi-faceted matters that are new, highly controversial, and/or precedent setting in nature; serve as the technical expert on implementing and administering grants management programs withing the Department; act as a consultant on program activities and objectives, priorities, identification of needs, resolution of problem areas, and other maters to assure accuracy in implementing procedures, and adherence to management principles, and objectives; plan, coordinate, lead and conduct special studies as directed by the supervisor; provide technical and analytical assistance to grantees and grant administrators on all aspects of grand or agreement management for a large segment of the United States or a specific geographical region; develop, administer and/or advises procedures for internal (i.e., managers and program officials) and externa (i.e., agencies, universities, not for profit) stakeholders on technical policies and procedures for grants or agreements; prepare and/or review grand or agreement documents (e.g., terms and conditions of awards) to determine the responsibility, financial integrity, and management competence of applicants; evaluate grant or agreement proposals against financial and administrative criteria to make award decisions, negotiate with awardee as needed; conduct award management oversight activities by monitoring the use of program funds by grantees and determine acceptability of products and the need for corrective actions, and make determinations on requests for grant amendments (e.g., extension, continuation, renewal, and suspension).

Travel Required

Occasional travel – Occasional travel may be required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a US Citizen
  • May need to serve a one year probationary period
  • Males 18 and over must be registered with the Selective Service
  • You must complete a Background Investigation and fingerprint check.
  • Relocation expenses WILL NOT be paid.

You must meet all qualification requirements within 30 days of the closing date of this vacancy announcement.

If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).


Specialized Experience for the GS-13
One year of experience equivalent to the GS-12 performing all three (3) of the following duties or work assignments:

1. Experience monitoring education services, programs, activities and strategies that promote educational success.
2. Experience providing guidance in carrying out grant initiatives.
3. Experience conducting technical assistance workshops to educate grantees and the public.

Knowledge, Skills, and Abilities (KSAs)
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).

1. Knowledge of principles, concepts, regulations, and practices governing grants management.

2. Knowledge of laws, agency policy, precedent cases, and procedures to manage grants and agreements.

3. Skill in utilizing qualitative and/or quantitative methods and techniques in order to carry out special assignments.

4. Skill in identifying and resolving complex grant administrative issues or problems.

5. Knowledge of compliance and regulatory procedures to evaluate, and improve the grant process.


Additional information

Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email
to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).

Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.

Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.

Essential/Non-Essential: This position is considered non-essential for purposes of reporting to work during federal government closures.

Financial Disclosure: This position does not require financial disclosure.

Telework: This position is telework eligible. At the discretion of the supervisor, generally employees may be authorized to telework one day per week if they are on regular 8-hour work schedule. Teleworkers may participate in some Alternative Work Schedules (AWS) in combination with a Telework Agreement. However, all employees must work from the official worksite location a minimum of four (4) days per work week.

Bargaining Unit: This position is included in the bargaining unit.

Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We use a multi-step process to review and evaluate applicants:

1. Eligibility and Minimum Qualifications
Once the vacancy announcement closes, we will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements, including any required education, experience, and/or selective placement factors. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. You will be rated as not qualified if you do not possess the minimum qualification requirements.

2. Rating and Ranking
If you are found to meet both the eligibility and minimum qualification requirements, we will assess the quality of your experience and the extent to which you possess the required KSAs by comparing your submitted resume and documents against your responses to the occupational questionnaire. (The occupational questionnaire is the list of questions in the automated system that you will have an opportunity to answer once you apply for the position).

Based on the outcome of this evaluation, you will be assigned a numerical score (out of 100 possible). If your responses to the occupational questionnaire are not substantiated by your submitted resume, you may be eliminated from receiving further consideration.

3. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview, check your references, and/or request that you submit a writing sample or complete a written assessment or exercise to further evaluate your qualifications for this position.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

 A resume demonstrating your education, experience, training, and accomplishments as it relates to the qualifications for this position and substantiating your responses to the occupational questionnaire.

If you are a current or former federal employee (including current U.S. Department of Education employees), you must also submit:
 A Notification of Personnel Action (SF-50), which demonstrates your competitive status eligibility. To verify your eligibility, we will review your SF-50 to determine your tenure (block 24) and position occupied (block 34). Examples of sufficient SF-50s include appointments, promotions, within-grade increases, and pay adjustments.

If you currently hold or previously held a federal position at or above the highest grade of this position or you have/had promotion potential at or above the highest grade of this position, you must also submit an SF-50 documenting your highest grade level held or promotion potential. Examples of sufficient SF-50s include appointments and promotions.

 A Copy of your Performance Appraisal and Awards, as applicable. Your performance appraisal and awards are requested to further assess the quality of your experience should your application be referred to the selecting official.

If you are claiming eligibility under the Veterans Employment Opportunities Act (VEOA), you must submit:
 A copy of your DD-214 that shows active service and character of discharge, member copy 4 (Separated Members only); OR
 A certification of expected discharge or release from active duty under honorable conditions within 120 days from the date of application (Current Active Duty Members only); AND/OR
 The Application for 10-Point Veteran Preference (SF-15) AND all documents indicated on the form as proof of type of preference.

If you are claiming selection priority under Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP), please visit:
CTAP: http: www.ed.gov/about/jobs/open/edhires/ctap.html
ICTAP: http: www.ed.gov/about/jobs/open/edhires/ictap.html

If you are claiming eligibility under any Special Hiring Authority, you must submit:
 Adequate proof of your eligibility (e.g., Documentation of noncompetitive eligibility as a returned Peace Corps Volunteer, Documentation of noncompetitive eligibility for employment under Schedule A as a person with severe physical disabilities, psychiatric disabilities, and intellectual disabilities.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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