This position is located at Regional NGIS. The purpose of this position is to perform a variety of administrative functions which includes budget administration, staff advisory analysis , daily technical operations, and general administrative support for the Regional Navy Gateway Inns & Suites lodging program.
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Performs a variety of technical work involved in the study, analysis, evaluation, development or improvement of managerial policies, practices, methods and procedures as assigned. Reviews and processes financial documents to ensure proper cost center, authorized approval, appropriate account numbers, and all supporting documents are submitted in a timely manner to the Fleet and Family Readiness Service Center (FFRSC).
At month end, reviews financial statements to ensure accuracy of account balances and compliance with current policies and procedures. Reviews capital improvement and maintenance projects to ensure completion, sufficient cash is restricted, all work is appropriately invoiced and the value of the projects is properly entered into SAP and captured for depreciation. Conducts detailed financial forecast reviews and other related studies designed to improve the effectiveness of management support functions keeping director/deputy informed of trends, etc.
Advises the Regional Lodging Program Director of processes requiring new or substantially modified work methods, procedures, systems, structures, etc., due to mission and function changes, regulatory directives, resource guidance, technological advances , efficiency proposals, and similar changes. Develops and presents resulting proposals which represent significant departures from established work practices, methods, processes or procedures. Prepares and briefs analytical findings, recommendations and program management.
Participates in management surveys which typically encompass major segments of NGIS operations. Applies various techniques in analyzing and processing financial and organizational trends, work methods, NGIS program evaluation and record management. Evaluates the validity and practicability of work methods and standards, impact of higher headquarters requirements on program operations, financial stability and/or structures and develops data to support the most efficient
organization. Prepares preliminary reports recommending more economical and efficient alternatives and finalizes reports.
Responsible for coordinating and preparing annual budget submission, special project requests, equipment, grants, and etc., for the continued operation of the NGIS program. Revises the original budget submittal in accordance with changes required by higher authority.
Coordinating and preparing audit report responses, explaining program deficiencies and disclosing problem areas of significant complexity for director/deputy director review. Works closely with individual responsible for audit and outside oversight, FFRSC staff and General Managers.
Assist Regional Lodging Program Director as required. Perform other duties as assigned.
Occasional travel – Within the region
Conditions of Employment
- This is a noncritical sensitive position requiring a security clearance up to and including SECRET.
- This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused.
- Incumbent must possess a valid state driver license. Travel to other facilities is required within the normal scope of duties.
Specialized experience must demonstrate the following:
A Bachelor's Degree in Financial Management or related field is preferred, but may be substituted with experience. Must possess a minimum of 2 years financial management experience and 2 years specialized experience directly related to lodging operations that demonstrates the ability to apply principles, methods and techniques used in financial management which includes but is not limited to budgeting, double entry accounting, fixed assets, resale, monthly reconciliation and financial management reporting with an automated accounting system. Knowledge and skill in use of AIMS/SAP automate accounting system is strongly preferred.
Ability to develop, apply and adjust complex appropriated fund and non-appropriated fund financial plans and policies to attain NGIS program objectives.
The incumbent must possess excellent communication skills and must possess fluent command of the English language, unde rstand and use proper grammar, and be able to communicate clearly and effectively to all levels of the organization, both verbally and in writing.
Incumbent must be able to basic computer software such as; Microsoft Word, Excel and Power Point and have a working knowledge of automated property management system(s).
Knowledge of Navy lodging policies and standards including safety, environmental and fire prevention regulations and practices. Must have knowledge of Navy management procedures and front desk, housekeeping and maintenance principles and practices. Must be skilled in customer service techniques, tact and good judgment.
Knowledge of agency management procedures and general business practices related to the management and utilization of government lodging facilities.
Skills in developing directives, instructions, and procedures concerning the occupancy and utilization of lodging facilities; conducting inspections and audits to identify project efficiencies; determining the impact of repairs, improvements, or other corrective measures; and coordinating and scheduling or implementing the work with other organizational activities.
Knowledge of agency cost and funding control procedures and skill in the maintenance and control of expenditures to assure limitations are observed.
You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
We utilize E-Verify to confirm selectee's eligibility to work in the United States.
Salary is dependent on experience and/or education.
For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to nsapplications nhr-ma.com to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.
This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire .
Background checks and security clearance
Drug test required
Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.
If claiming Veteran's Preference, a legible copy of DD-214 (page 4) as well as any other supporting documentation (disability, proof of service, SF-15, etc). is required.
If claiming Military Spouse Preference, a copy of sponsor's orders is required for NF-03 and below or equivalent.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) Priority consideration, submit a copy of the notice of separation.
If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.