Overview

Duties

Summary

The Office of Enforcement Operations (OEO) provides investigative & prosecutorial support, legal advice, and statutorily required review and approval in almost 40 distinct subject areas. OEO oversees the use of the most sophisticated investigative tools of the federal government, including electronic surveillance, the Federal Witness Security Program, media subpoenas, and witness immunity requests. OEO provides legal advice to federal, state, and local law enforcement agencies on these programs.
Learn more about this agency

Responsibilities

As a Legal Assistant in OEO's Special Operations Unit (SOU), your responsibilities may include:

  • Creating, logging, and maintaining case files/electronic folders and routing and tracking public inquiries pertaining to SOU's portfolios.
  • Coordinating with Section and external leadership to schedule interagency meetings. Interfacing with visitors to obtain clearance information for SSO/CRM Sec, and arranging parking access for visitors. Greeting, signing in, and escorting visitors to SOU space.
  • Managing packaging and sending legal and other sensitive documents, including making courier arrangements, for receipt/delivery of classified, 3521 sensitive information and other confidential information management.
  • Printing, making copies, and assembling attorney and case analyst work product for routing to senior leadership and tracking progress of packages related to all five of SOUs portfolios.
  • Drafting or initiating return correspondence to requestors when files are incomplete; routing complete case files to attorneys, analysts, or paralegals for substantive review; and tracking progress of work and scanning/digitizing hard copy files once requests are completed.
  • Creating and maintaining partner agency contact directory.
  • Drafting transmittal memos to senior leadership and agency partners.
  • Monitoring main telephone line/voice mail and routing calls or taking messages for inquiries pertaining to all five of SOUs portfolios.
  • Implementing and improving upon administrative processes for more efficient workflow in the Unit.
  • Monitoring email inboxes for receipt of requests pertaining to all five of SOUs portfolios.
  • Ensuring restocking of office supplies, ordering of necessary equipment, and arranging maintenance service calls for equipment when necessary.

Travel Required

Occasional travel – Occasional travel may be required.

Supervisory status
No

Promotion Potential
8

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to qualify for this position.
  • You must undergo a pre-employment security investigation.
  • Selective Service Registration is required, as applicable.
  • You must meet all qualification requirements by the closing date of this announcement.
  • You must meet status eligibility for this announcement.
  • Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
  • The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https: www.e-verify.gov/.

Qualifications

To qualify for the GS-8 level you must have at least one year of specialized experience at, or equivalent to, the GS-7 federal grade level. Examples of specialized experience include providing office automation support utilizing the Microsoft Suite to attorneys and paralegals; experience navigating Sentry, the NCIC/NLETS system, and NICS processes; assisting with the purchase of office supplies and equipment; and drafting and routing correspondence.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration by the closing date of this announcement.

Education

There is no education requirement for this position.

Additional information

ELIGIBILITY:
You are eligible under merit promotion procedures, if you meet one of the following criteria:

  • Current DOJ employees with career or career-conditional appointments in the competitive service;
  • Displaced Federal employees requesting special priority selection consideration under the Career transition Assistance Plan (CTAP); or
  • Individuals with disabilities – For more information and proof required see http: www.opm.gov/disability/PeopleWithDisabilities.asp .

Additional selections may be made from this vacancy announcement to fill vacancies that occur subsequent to this announcement.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better using established criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility can be found at https: www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ .

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be assessed on the following KSA/Competencies:

  • Attention to Detail
  • Written Communication
  • Oral Communication
  • Performance Appraisals and Awards:
    You will receive an additional point added to your final score for your most recent fully successful or higher performance rating. An additional point will also be added to your final score for any one performance award received within the past three years that relates to the position for which you are applying. Please provide only one recent award. To receive credit, you must provide a copy of your performance rating and a copy of your performance award SF-50, if applicable.

    Background checks and security clearance

    Security clearance
    Top Secret

    Drug test required
    Yes

    Required Documents

    You are strongly encouraged to convert your resume to an Adobe PDF file prior to submitting your application, especially if you are submitting using a Mac system. Resumes not pre-converted to a PDF file will undergo conversion by the system. This conversion process may cause some formatting changes to your resume, including line and page break errors. To ensure your submitted resume does not display with formatting issues, please submit your resume as a PDF. This error does not affect USAjobs resumes.

    To apply for this position, you must provide a complete application package which includes:

  • Resume (cover letter is optional) – Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their resume. Applicants are encouraged to ensure work experiences clearly show the possession of knowledge of the subject matter pertinent to the position and the technical skills to successfully perform the duties of the position. Your resume must include the following information for each job listed: month and year, start/end dates (e.g. June 2007 to April 2008), and full-time or part-time status (include hours worked per week).
  • Unofficial Transcripts (if qualifying based on education).
  • SF-50, Notification of Personnel Action (if applying as a status candidate with current or former federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include Promotions, Within Grade/Range Increases, and SF-50s over one year old).
  • Most Recent Performance Appraisal (if applicable).
  • Any Relevant Performance Award (must attach SF-50)(if applicable).
  • Documentation of Eligibility for Special Hiring Authorities (if applicable) to prove appointment eligibility. Examples include: Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
  • Current or Former Political Appointees (if applicable) – Please note on your resume and attach an SF-50. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.
  • Schedule A Documentation (if applicable) – The Criminal Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Criminal Division also encourages eligible Schedule A applicants to submit their resumes directly to the Criminal Division disability POC, LaToya Washington at LaToya.Washingtonusdoj.gov .
  • If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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