Overview

This position is responsible for performing legal secretarial support for the Corporation Counsel, Deputy Corporation Counsel and Assistant Corporation Counsels.

SCHEDULE
Days: Monday – Friday
Work Hours: 8:00 am – 5:00 pm
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00

Applications are being accepted from current County employees as well as members of the public. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Enter all information into department calendar.

Assist in the preparation of correspondence.

Assist in the preparation of petitions, orders, annual reviews, complaints and other pleadings.

Finalize all legal opinions.

Read and evaluate written text for grammatical and typographical errors.

Evaluate the dimensions of page elements such as images, text spacing, and positioning to ensure they conform to set specifications.

Process eFiling documents through the Circuit Court eFiling website.

Coordinate all incoming and outgoing mail.

Answer telephones and greet visitors.

Maintain department files.

Serve as Notary Public.

Maintain office supplies and maintenance requests.

Photocopy various documents.

Maintain department library.

Understand and maintain confidentiality requirements.

Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school plus two additional years of formal preparation, and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with legal terminology and preparation of legal documents.

Interactions & Communication
Responds to requests and initiates contacts to exchange basic or general information with others.

Certificates, Licenses, Registrations
Notary Public

Decision Making
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided to others for their decision making.

Thinking & Problem Solving
In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routine and primarily related to procedure and process issues.

Tools and Equipment Used
Typewriter FAX Machine
Telephone Personal Computer/Printer
Calculator Dictaphone
Copy Machine Transcription Equipment

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Data Entry Test (6,000 kph)
Typing Test (40 wpm)
Record Locating Test (70%)
Sentence Clarity Test (70%)
Spelling Test (70%)
Microsoft Word 2010 Test (70%)
Microsoft Excel 2010 Test (70%)
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen

Other job related tests may be required.

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