Recent Graduate (Program Specialist) – Baltimore County




NIH Recent Graduates perform duties in one of the Institutes or Centers in the National Institutes of Health (NIH). NIH Recent Graduates receive on-the-job training for one year and complete at least 40 hours of formal interactive training while in the program. Assignments are aimed at developing the employee's skills and knowledge to progressively perform more difficult duties.
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  • Participate in the development and implementation of comprehensive plans and strategies for projects, actions, and activities.
  • Analyze and evaluate the effectiveness of programs or operations to identify issues and make recommendations for improvement.
  • Provide organizational support for planning, analyzing, coordinating, and evaluating the development of priorities, resource allocations, work force management, and/or performance objectives.
  • Provide technical support to program staff during the development of projects or programs.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must have completed within the last 2 years, a qualifying associates, bachelors, masters, professional, doctorate, vocational or technical degree, or certificate from a qualifying accredited institution.
  • Must have obtained a cumulative GPA of 3.0 or above.
  • Position is subject to a background investigation.
  • Males born after December 31, 1959 must be registered with the Selective Service.
  • Must be a U.S. citizen, national, or legal resident.
  • Applicants must meet all qualification requirements by the closing date of this announcement.
  • Must be a U.S. citizen prior to conversion to competitive appointment.


To be eligible for appointment, you must be a recent graduate who has completed, within the previous two years, a qualifying associates, bachelors, masters, professional, doctorate, vocational or technical degree, or certificate from a qualifying, accredited educational institution with a cumulative GPA of 3.0 or higher on a 4.0 scale. A valid certificate program is post-secondary education in a qualifying educational institution that is equivalent to at least one academic year of full-time study, as defined by your university. The certificate program must also be a part of an accredited college-level, technical, vocational, trade, or business school curriculum.


In order to qualify for the GS-09, you must meet one of the following qualification requirements:

A. have completed a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or a LL.B. or J.D.,if related OR

B. have one-year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: assisting in the development and implementation of program practices and procedures; participating in administrative or management studies, such as analyzing data, developing formats to report the results of studies; and providing support for program planning and analysis activities utilizing integrated reporting systems OR

C. a combination of education and specialized experience that meets the qualification requirements for this position.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Preview assessment questionnaire before you apply: https:


You must submit a copy of your transcripts. Unofficial transcripts will be accepted in the application package; however, official transcripts will be required prior to receiving an official offer. Please note that unofficial transcripts attached to the application must reflect that the degree or certificate has been awarded or conferred. The date that the degree was awarded or conferred must meet the program criteria at the time of application. Applicants who have completed their education outside of the U.S. must have their foreign education evaluated by an accredited organization and must provide a copy of the evaluation at the time of application. Click here for information on Foreign Education .

Applicants must have graduated with a cumulative GPA of at least 3.0 on a 4.0 scale. We do not round the GPA.

All documents must be received by the closing date of the announcement.

You must have received a degree or certificate from an institution that is accredited by the U.S. Department of Education. To verify that your degree or certificate is from an accredited institution, please visit here .

Additional information

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

Veterans unable to apply within two years of receiving their degree due to military service obligation may have as much as six years after degree completion to apply. Veterans are granted exclusion for their time served. Therefore, if a Veteran graduates and then serves on active duty for four years, his/her service time is subtracted for the purposes of the two-year calculation.

Recent Graduates and their supervisors must sign a Pathways Participant Agreement which outlines expectations for the internship prior to entrance on duty.

This announcement can be used to fill a variety of administrative positions such as: Auditor, Accountant, Human Resources Specialist, Program Specialist, Administrative Officer, Management/Program Analyst, Budget Analyst, Engineer, Architect, Property Management Specialist, Grants Management Specialist, Contract Specialist, Health Specialist, Writer-Editor, IT Specialist, as well as many others. For example descriptions of major positions filled by this announcement, please click here .

While conversion is not guaranteed, Recent Graduates, with U.S. citizenship, may be converted to a career-conditional appointment (a term position lasting 1-4 years or a permanent position) upon successful completion of all program requirements specified by the Pathways Participant Agreement.

This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave.

A one-year probationary/trial period may be required upon selection/placement.

PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration

We may make additional selections for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s).

The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program ( E-Verify ). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.

The NIH maintains a tobacco free work environment and campus.

Must be able to perform the essential duties of the position, with or without reasonable accommodation.

Visit our Applicant FAQs page for helpful information on the application process.

Visit our Total Compensation page for a detailed look into the benefits, awards, leave, retirement and other incentives employees may receive as part of a rewarding work environment.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Traditional rating and ranking of applications does not apply to this vacancy. Applications will be evaluated against the basic qualifications.

Veterans' Preference does apply. If you are claiming Veterans' Preference, you MUST submit supporting documents with your application package to verify your preference claim and receive preference. These documents may include, but are not limited to: DD-214 member 4 copy (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders. If you are a veteran, click here for additional information and about required documents.

Selections will be made in preference order. All individuals in the highest preference group must be selected before making selections from the next lower preference eligible group. All preference eligibles must be selected before making selections from the non-preference eligible group.

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career.

To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder . If you choose to use your own resume, you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:

  • Job title
  • Name of employer
  • Beginning and ending dates of employment (month/day/year format)
  • Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
  • Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
  • Series and grade or equivalent (if a federal position)
  • If the position has an education requirement or you are qualifying on the basis of education, you must list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume.

    Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.

    For resume writing guidance, please visit the following resources: NIH Jobs website , USAJOBS Resource Center , and the USAJOBS Resume Writing Video Tutorial .

    To qualify based on education you must meet the Basic Requirements above and submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official; however, you must provide official transcripts before you begin work. When uploading transcripts in USAJOBS, please be sure to select "Transcript" on the drop down menu; failure to do so could result in an ineligible rating.

    You will NOT be considered under Pathways unless you provide supporting information from your school. Copies of documents from your school website are acceptable if they contain all relevant information as listed above.

    You must submit a completed assessment questionnaire.

    Unless otherwise stated, we will only use the information above to determine your qualifications. Not providing the required information may result in a determination that you do not meet minimum requirements for the position (e.g., an ineligible rating) or a lower rating.

    To claim veterans' preference, career transition selection priority, Schedule A or military spouse eligibility, you must provide the documentation listed below AND respond accordingly to the associated question on the online questionnaire.

    • Veterans' preference (DD-214, VA Disability Letter, etc.): Reference Standard Form 15 (SF-15) for required documentation for 10 point claims. Submission of SF-15 is not required, unless you are claiming derived preference (XP) as described in questions 7, 8, or 9 on the SF-15. In those cases, you must submit a completed SF-15 and the required documentation. For 5 point claims, you must submit your DD-214 (if separated) or any written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package.

    If you do not provide the required information, we will assume you are not eligible, or you do not wish to be considered for any preference or eligibility.

    Do not submit documentation that is not requested of you. To protect your personal information, we will only send your resume and cover letter to the selecting official or hiring manager.

    Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

    To ensure your information is secure, please redact social security numbers and birth dates. Original copies may be requested if you are hired.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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