External Affairs Specialist-Conference Planner-Project Manager – Arlington

  • Full Time
  • Arlington
  • Applications have closed




This assignment is a 1 year non-reimbursable assignment. The incumbent serves as an External Affairs Specialist for CISA supporting the efforts of CISA programs in their engagement and outreach missions and coordinating with the DHS Office of Public Affairs, Office of Partnership and Engagement, and other DHS offices to ensure proactive engagement with key stakeholders of the organization.
Learn more about this agency


– Assists in designing, implementing and evaluating proactive strategies to communicate CISA's mission and programs to external partners.

– Supports event management and planning for major conferences such as DHS National Cyber Summit and RSA with activities to include but not limited to:

– Assists with the logistical aspects of meetings, conferences, and special events

– Assists with venue research and event analysis

– Contributes to the preparation of invitations and maintenance of participant database

– Field questions about registration and meeting agenda

– Contribute to the preparation, reproduction, and distribution of conference materials

– Research information about possible room setup, AV equipment, and other on-site meeting needs

– Supports a portfolio of CISA external affairs activities that may include CISA Speaker's Bureau, conference planning and Intergovernmental Affairs and provides information about CISA's mission, message, and achievements to targeted stakeholders, partners and general audiences. Stakeholders include other Federal agencies; owners and operators of critical infrastructure; state, local, tribal and territorial governments; educational institutions; and non-governmental organizations.

– Identifies, develops and applies a range of analytical tools to evaluate CISA's communication efforts; applies results of analysis to refine strategies and tactics to address areas of concern and identify opportunities for enhanced outreach and messaging to all stakeholders.

– Supports EA leadership in briefings and other interactions with critical external stakeholders and executives to include senior officials of the Department; other Federal agencies; the private sector and business communities; and state, local, tribal and territorial officials.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a current permanent Federal employee
  • Must have supervisory approval to apply to the Joint Duty Assignment
  • Must NOT have any pending/outstanding disciplinary actions
  • Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
  • Must currently be at the grade level of the detail or equivalent in other pay system . ? No Temporary Promotion Opportunity
  • The program does not apply to members of the Military service or contractors.
  • Must complete DHS 250-2 Application Form.? Supervisory signature is required.? Please see "Required Documents" section for form.


Qualifications required:

You qualify for the GS-13 grade level if you are currently a GS-13 and meet the qualifications below.

  • Developing and implementing strategies used to communicate with stakeholders in support of accomplishing an organization's mission;
  • Planning meetings, conferences, and/or special events;
  • Managing budgeting logistics for meetings, conferences, and/or special events;
  • Developing and maintaining relationships with key external stakeholders to advocate for an organization's position/policies;
  • Collaborating with multiple offices and programs to develop, explain or resolve external communications strategies and products; and
  • Writing and presenting program information for a range of external stakeholders.
  • Please read the following important information to ensure we have everything we need to consider your application:
    It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.

    Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.

    Please ensure EACH work history includes ALL of the following information:

  • Job Title (Include series and grade of Federal Job)
  • Duties (Be specific in describing your duties)
  • Name of Federal agency
  • Supervisor name, email, and phone number
  • Start and end dates including month and year (e.g. June 2007 to April 2008)
  • Education

    EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

    Additional information

    **DHS does not offer any additional benefits beyond that which the Federal employee is already receiving.

    If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

    Selected applicants for a JDA are requested to fulfill the items below during the JDA:

  • Complete the DHS Training Course 15 days prior to the arrival to the JDA.
  • Complete the DHS Joint Duty Assignment Progress Plan to include:
    • Phase 1: Establish assignment objectives within the first 30 days of the JDA.
    • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA.
    • Phase 3: Complete a final review within the last 30 days of the JDA.
  • Complete 12 hours of professional development using Skillsoft courses, videos, and books in conjunction with the established assignment objectives for the JDA.
  • Attend each of the DHS Joint Duty Program Director's quarterly webinars (1 hour per quarter).
  • How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment.

    If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.

    Note: DHS continues to take necessary steps to keep our workforce safe amid the COVID-19 pandemic. If you receive a final Joint Duty Assignment offer to onboard, please complete the onboarding requirements and/or forms and submit them electronically in an expeditious manner. Your start date may be delayed if the action above is not completed.

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    National security

    Required Documents

    1. Resume: Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth. Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section.

    2. SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information:

  • Your appointment in the Federal service
  • Tenure
  • Grade and Step
  • Full performance level
  • If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.

    3. DHS Joint Duty Assignment Application Form signed by your supervisor. Please click on the following link to access the required form DHS Form 250-02 .

    More Jobs:

    Leave a Comment