Administrative Officer – Washington D.C.

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Duties

Summary

This position is open to CTAP/ICTAP candidates, and that if they are found well-qualified, will be afforded selection priority. An extension of this vacancy is possible without further announcement.

This announcement is for INTERMITTENT positions located in various Executive Offices in Regional Bureaus in the Department of State. The incumbent will serve as an Administrative Officer for posts worldwide and for domestic assignments as necessary.

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Responsibilities

The incumbent's duties include: Managing post housing program, which entails coordinating with other agencies to ensure that USG interests will be efficiently managed and protected; Provide regulatory and procedural guidance to Budget and Fiscal, personnel and general services units at posts; Maintain and establish appropriate management internal control systems to ensure that physical and human resources are safeguarded against waste, loss, unauthorized use or misappropriation; Negotiates administrative support agreements with other U.S. Government agencies served by the Administrative Section, and resolves any questions arising from services requested and received; Maintain contact with official of host government, other diplomatic missions, banks and other business organizations on a variety of official matters.

Travel Required

76% or greater – Domestic and Overseas travel required.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • Incumbent will be subject to random drug testing.
  • Verification of employment eligibility in the United States is required.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • U.S. Citizenship is required.
  • Medical clearance is required.

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement. Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order to be credited towards qualifications.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accredited organizations recognized as specializing in interpretation of foreign education credentials.

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.

Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

-Experience with General Services Operations, Finance Management Operations, Facilities Maintenance Management, Human Resources, Medical and Health Services, Information Management Operations.
-Experience with negotiations in administrative support.
-Experience with managing post housing program.

There is no substitute of education for specialized experience for the GS-13 position.

Education

Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or ReasonableAccommodationsstate.gov .

If eligible, applicants to this announcement may be referred to other positions in other Bureaus/Offices in the Department.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

-Knowledge of management functions, processes and principles.

-Ability to interact with all levels of individuals.

-Ability to research, interpret, and apply regulations and procedures.

-Ability to communicate in writing.

-Knowledge of embassy operations.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here .

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority. If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

To preview questions please click here .

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
High Risk (HR)

Trust determination process
National security

Required Documents

All required documents listed below must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1. Resume – your resume or any other written format you choose should contain the required information as specified in the "How You Will Be Evaluated" section. Insufficient information will result in an ineligible rating.

2. A completed online job specific self-assessment questionnaire through the Department's automated system "Gateway to State".

3. Transcripts – if you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4. Performance Appraisal – All current Federal employees and reinstatement eligible applicants must submit a copy of your most recent completed annual performance appraisal that includes the final rating. If a performance appraisal does not exist, is incomplete or unavailable, a Form DS-1812 (Applicant Appraisal) or equivalent form from another agency signed by the current supervisor is acceptable. Mid-year progress reviews will not be accepted.

5. If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you must submit the required supporting documentation (certificates, certifications, etc.) with your application by the closing date.

6. CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

ICTAP Considerations
CTAP Considerations

All documentation, applicable to you, must be submitted by the closing date of this announcement. If the information you submit is insufficient to verify your eligibility or you fail to submit any of the required documents, it will disqualify you from being considered for this job opportunity.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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