The U.S. Department of State is developing a rank-ordered list of eligible hires for a limited number of Foreign Service Facility Manager positions. Visit https: careers.state.gov/obo for more information on a career with the Bureau of Overseas Building Operations (OBO).
Joining the Foreign Service is more than just salary . Refer to the Benefits section for more information on total compensation.
This is a 1627 Foreign Service position equivalent to the 1640 CS Series.
Learn more about this agency
Facility Managers (FMs) are the professional facilities, technical, and operations experts at U.S. diplomatic missions around the world. Assigned to more than 200 worldwide locations, FMs support the Bureau of Overseas Buildings Operations (OBO) mission to provide safe, secure, functional, and resilient facilities abroad. FMs are responsible for the management and maintenance of U.S. government assets within accepted U.S. industry standards. They deliver a wide range of building-related services, manage physical resources such as critical building systems, and direct operations in office and residential properties. FMs are key members of the Management teams at our Embassies and Consulates, leading large and diverse teams of engineers, technicians, and tradespersons. FMs may be assigned as Regional Facility Managers with responsibilities for FM program activities in several countries.
The duties of this position include:
Facility Operation and Maintenance and Asset Management
- Coordinates facility management activities managing American and locally employed professional, technical, and trade staff with a variety of skill levels and diverse backgrounds.
- Develops annual maintenance work plan, preventative maintenance plan and schedules.
- Oversees operation, maintenance, repairs, schedules, and modifications of the physical plant, physical structures and grounds.
- Develops comprehensive preventative maintenance and repair programs and schedules to include maintenance and repair resource estimates.
- Initiates and assists with contract development, drafts scopes of work and oversees contractor performance. Serves as the contracting officer representative (COR).
- Institutes maintenance policy, determines facility condition indexes, performs annual facility condition surveys, and performs annual inspection surveys.
- Ensures maintenance of security systems.
- Manages energy resources by monitoring and improving post energy use. Ensures utilities availability.
- Maintains real property inventory and ensures that the computerized maintenance management system is fully utilized and monitors performance metrics.
- Monitors building automation systems such as complex HVAC systems and load build-up in chillers and generators.
Management of the Facility Management Office and Strategic Planning
- Performs FM-related long range planning, modifies long range plan, maintains post's mission requirements/master plan, establishes performance goals and objectives, analyzes and advocates for resources.
- Manages project development, designs, and oversees construction work.
- Oversees prioritization of work and establishment of work schedules.
- Plans facility budget, allocates funds and manages sustainment, restoration, and modernization funds.
- Manages customer service, monitors performance standards, institutes quality control procedures, and oversees customer surveys. Supports and coordinates with tenants from other agencies.
- Analyzes facility management data to track effectiveness of FM program using key performance metrics and demonstrates that maintenance funds and assets are efficiently used.
- Supervises staff to include developing staffing plans, advocating for resources, writing position requests and position descriptions, training and mentoring staff to improve professional proficiency, preparing employee evaluations, and participating in hiring and separating of staff.
- Prepares written reports and other documents and delivers briefings.
- Conducts space planning and management.
- Contributes to real estate decisions.
- Serves as the safety officer and oversees safety training to ensure safe work practices.
- Reports, reviews, and investigates mishaps.
- Manages the continuous fire prevention program.
- Performs safety certifications of leased properties.
- Supports emergency preparedness and prepares emergency contingency plans.
- Manages environmental controls and abatements and proper handling of HAZMAT.
- Oversees testing of post water and ambient air quality.
- Ensures CDC and EPA cleaning and disinfecting guidance is followed.
FMs are considered "essential personnel" and are on call to provide services 24 hours a day, seven days a week.
Occasional travel – A Foreign Service Facility Manager generally spends the majority of his/her career assigned to the Department of State's overseas missions and at times, lives away from family and/or in difficult or isolated conditions. Selected applicants will be notified of an Oral Assessment (OA) requirement in Washington D.C. For the selected applicants, all travel and other expenses incurred in connection with the OA are the sole responsibility of the applicant.
Conditions of Employment
- Be a U.S. citizen and available for worldwide service.*
- Be able to obtain a Top Secret Security Clearance.
- Be able to obtain an appropriate Foreign Service Medical Clearance.
- Be able to obtain a favorable Suitability Review Panel determination.**
- Be at least 20 years old to apply; at least 21 years old to be appointed.
- Be appointed prior to age 60 (preference eligible veterans excepted).***
A Foreign Service Facility Manager (FM) in the Bureau of Overseas Buildings Operations (OBO) manages the operations and maintenance of the Department of State's real property assets abroad.
A Facility Manager must adhere to the highest standards of integrity, dependability, attention to detail, teamwork, and cooperation while accepting the need to travel, to live overseas, and when necessary, to live away from family.
Specialized Experience demonstrates that the applicant has acquired, and is able to apply, a combination of specific knowledge, skills and abilities appropriate to this Foreign Service position. All such experience MUST have been performed within the last 10 years. For the minimum required years of Specialized Experience necessary relative to the highest level of completed education, please see the Education Requirements section. To qualify as Specialized Experience, the duties MUST have a combination of the components listed below for at least 60% of the work duties. Part-time work experience will be prorated
Knowledge, Skills, and Other Characteristics
Essential Physical Requirements:
Some of the essential functions of the Facility Management (FM) job have a physically demanding component. In the execution of the duties and tasks listed above, Facility Managers MUST have:
At the time of application, applicants MUST have one of the following:
Part-time work experience will be prorated.
You must submit a copy of your university transcript(s) with your application . If you do not submit this documentation to demonstrate your educational achievements, your application will not be considered further. NOTE: Copies of diplomas may not be submitted in lieu of transcripts.
Official or unofficial transcripts may be submitted with your application. Your transcript MUST include your name, the school's name, the type of degree, date awarded, and include all pages. A transcript missing any of these elements will not pass the minimum qualifications and the candidacy will not be continued.
Education from a program or institution within the United States MUST be accredited by an accrediting institution recognized by the U.S. Department of Education, http: ope.ed.gov/accreditation , in order to be credited towards qualifications or your candidacy will not be continued.
Education completed in foreign high schools, colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Only accredited organizations recognized as specializing in the interpretation of foreign education credentials that are members of the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators, Inc. (AICE) are accepted. If documentation from an accredited organization is not provided, your candidacy will not be continued.
For further information on the evaluation of foreign education, please refer to the Office of Personnel Management and the U.S. Department of Education . The U.S. Department of State neither endorses nor recommends any individual evaluation service.
*EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-Verify) – Verification of employment eligibility in the United States is required.
U.S. law requires organizations to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. This agency utilizes E-Verify to compare information from the Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) records to confirm employment eligibility. If the employee's information does not match DHS and/or SSA records, the employee is given an opportunity to resolve the problem. If eligibility cannot be verified, employment will be terminated.
**The Department of State Suitability Review Panel and standards are defined in Chapter 3 of the Foreign Affairs Manual. For more information please visit: https: fam.state.gov/.
***For more information about Veteran's Preference and how it is applied in the selection process, please visit: https: careers.state.gov/faq-items/vets-hiring-preference/
No applicant will be considered who has previously been separated from the Foreign Service under sections §607, §608, §610 or §611 of the Foreign Service Act of 1980, as amended, or who resigned or retired in lieu of separation under these provisions. In addition, no applicant will be considered who has previously been separated for failure to receive a career appointment under section §306 of the Foreign Service Act of 1980, as amended, or who resigned or retired in lieu thereof.
A Foreign Service Specialist separated for failure to receive a career appointment under section 306 may not re-apply to be a Foreign Service Specialist in the same skill code but may apply for another skill code or to be a Foreign Service Generalist.
Executive Branch agencies are barred by 5 US Code 3303 as amended from accepting or considering prohibited political recommendations and are required to return any prohibited political recommendations to sender. In addition, as mandated by 5 US Code 3110, relatives of federal employees cannot be granted preference in competing for these employment opportunities.
It is the policy of the Federal Government to treat all of its employees with dignity and respect and to provide a workplace that is free from discrimination whether discrimination is based on race, color, religion, sex (including gender identity or pregnancy), national origin, disability, political affiliation, marital status, membership in an employee organization, age, sexual orientation, or other non-merit factors.
The Department of State provides reasonable accommodation to applicants with disabilities. Applicants requiring reasonable accommodations for any part of the application or hiring process should so advise the Department at ReasonableAccomodationsstate.gov , within one week of receiving their invitation to the oral assessment. Decisions for granting reasonable accommodations are made on a case-by-case basis.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Candidates will be evaluated on their total background including experience, education, awards, training, and self-development as it relates to the position. Selection for this position will be made only from among candidates possessing the best qualifications. Part-time work experience will be prorated.
To preview questions please click here .
Background checks and security clearance
Drug test required
It is the responsibility of the applicant to ensure all required documents are uploaded and the application is complete before the closing deadline of this announcement. Any missing required documents or incomplete applications will result in the application not being considered further.
Accomplishments Questionnaire and Statement of Interest
These required questions provide an opportunity to describe examples and accomplishments from your education, life, and/or work experience that demonstrate your qualifications for becoming a Foreign Service Specialist. Examples can be drawn from any part of your professional, school, or other personal experience. The information you give may be used in your oral assessment should you be invited and is an important factor in the competitive evaluation of applicants. Each response is limited to 300 words or fewer (maximum length 2,000 characters) for each item. You should compose your replies carefully, as one of the skills necessary to succeed as a Foreign Service Specialist is the ability to write clearly and concisely. Answers to all of the items in the Accomplishments Questionnaire and Statement of Interest are required and MUST be completed in the online application or your candidacy will not be continued.
Required narrative Statement of Interest which discusses your:
- Motivation for joining the Foreign Service.
- Relevant work experience, including any unique strengths not described elsewhere such as special skills (e.g. computer), current licenses, certifications, honors, awards, special accomplishments, and/or training (with date completed) relating to this position.
- Experience living or working in a multicultural environment, overseas or in the United States.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this job please visit jobs.washingtonpost.com.