Overview

<b>Duties</b><br /><br /><b>Summary</b><br /><br />The primary purpose for the position is to handle all aspects of assigned responsibilities which are directed towards administrative practices and relationships as they relate to the Board's mission. This position is located in the BVA, Appellate group. The Program Specialist is primary focused on the administration and management of the Privacy Act and the Freedom of Information Act (FOIA) carrying out a wide variety of duties and responsibilities related to the functions of the office.<br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />Analyzes specific data points of appeals remanded to the Board by the Court of Appeals for Veteran's claims to determine whether the appeal is properly before the Board and whether all necessary requirements and processes have been completed by the agency of original jurisdiction. Updates<br /> Board's database and initiate the tracking process and the management of the appeal until the Board adjudicates the decision. Track omissions and errors in all categories of data specified and provide reports to management regarding common error types.<br /><br />Responsible for the security of claims folder. In this regard, the program specialist will observe all BVA policies regarding case control and update VACOLS each time he or she receives or forwards a case to another location.<br /><br />You assists the Freedom of Information Act/Privacy Act (FOIA/PA) Officer in processing of information requests under both statutes. Familiarity with and understanding of the requirements and provisions of both statutes is required, including developing expertise in identifying, locating and acquiring the information needed to respond to requests. Also responsible for reviewing, routing, and associating, as appropriate, all incoming correspondence, reports, claims folders, and other materials to ensure proper handling and distribution.<br /><br />Distinguishes first Privacy Act and third party (FOIA) information requests, enters requests in the electronic logs specifically designed to track all such claims, and dispatches acknowledgement letters to the requester. Assures the accuracy of the Board's automated database, Veterans Appeals Control and Locator System (VACOLS), by timely and accurately adding all required information into VACOLS, recording actions taken on information requests from receipt to dispatch, accurately tracking the location of the claim files, and attaching appropriate electronic correspondence.<br /><br /><strong>Work Schedule:</strong> Monday through Friday, scheduled hours fall between 6:00 am and 6:00 pm per agency policy<br /> <strong>Compressed/Flexible: </strong>Available<br /> <strong>Telework: </strong>Available<br /> <strong>Virtual: </strong>This is not a virtual position.<br /> <strong>Position Description/PD#: Program Specialist (FOIA)/</strong>PD81639A<br /> <strong>Relocation/Recruitment Incentives: </strong>Not Authorized<br /> <strong>Financial Disclosure Report: </strong>Not required <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 9 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. Citizen to apply for this job</li> <li>Designated and/or random drug testing may be required</li> <li>Selective Service Registration is required for males born after 12/31/1959</li> <li>You may be required to serve a probationary period</li> <li>Subject to background/security investigation</li> <li>Selected applicants will be required to complete an online onboarding process</li> </ul> <br /><br /><b>Qualifications</b><br /><br />To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/11/2019.<br /><br /><strong>Time-In-Grade Requirement</strong>: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. <strong>Note: </strong>Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.<br /><br />You may qualify based on your experience and/or education as described below: <ul> <li><strong>Specialized Experience:</strong> You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Major program administration, which would include but not limited to tracking, reporting maintaining several logs or database. Reporting and responding to information requests in compliance with programs such as the Privacy Act/Freedom of Information Act <strong>OR,</strong></li> <li><strong>Education:</strong> Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. <strong>OR,</strong></li> <li><strong>Combination:</strong> Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education.</li> </ul> <strong>Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.</strong><br /><br />Although not a requirement for eligibility applicants with Privacy Act/Freedom of Information program administration and management are highly desired.<br /><br />You will be rated on the following Competencies for this position:<br /> <ul><li>Attention to Detail</li><li>Customer Service</li><li>Decision Making</li><li>Oral Communication</li><li>Writing</li></ul><br /><br />Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br /><strong>Note</strong>: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. <br /><br /><strong>Physical Requirements: </strong>The work is physically demanding and consists of the incumbent transporting rolling carts weighing up to 100 pounds, routine bending and lifting of claims, folders, boxes or other items weighing approximately 20 pounds. Filing and retrieving folders, boxes and other items that can weigh approximately 20 pounds on shelves that require the use of a step stool. Occasionally, it will be necessary to lift and carry larger and heavier files.<br /><br />For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https: www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . <br /><br /><b>Education</b><br /><br />A transcript must be submitted with your application if you are basing all or part of your qualifications on education.<br /><br /><strong>Note:</strong> Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http: ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http: www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html . <br /><br /><b>Additional information</b><br /><br />VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.<br /><br /><strong>Receiving Service Credit or Earning Annual (Vacation) Leave</strong>: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.<br /><br /><strong>Special Employment Consideration:</strong> VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.<br /><br />The <strong>Interagency Career Transition Assistance Plan</strong> (ICTAP) and <strong>Career Transition Assistance Plan</strong> (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http: www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .<br /><br /><strong>Placement Policy: </strong> The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.<br /><br />It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.<br /><br />This job opportunity announcement may be used to fill additional vacancies.<br /><br /><strong>Veterans and Transitioning Service Members</strong>: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.<br /><br />For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.<br /><br />If you are unable to apply online view the following link for information regarding an Alternate Application . <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br /><strong>IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.</strong><br /><br />Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />To apply for this position, you must provide a complete Application Package which includes:<br /> <ul><li>Resume</li></ul><br /><br />The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.<br /> <ul><li>DD-214</li><li>Schedule A documentation</li><li>Service Connection Letters</li><li>Resume</li><li>SF-15</li><li>SF-50</li><li>Transcript</li></ul><br /><br /><strong>Veterans' Preference:</strong> When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. <strong>Documentation is required to award preference. </strong>For more information on Veterans' Preference, please visit http: www.fedshirevets.gov/job/vetpref/index.aspx . <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


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