<b>Duties</b><br /><br /><b>Summary</b><br /><br /><strong>Tour of Duty:</strong> 8:00 a.m. – 4:30 p.m.<br /> <strong>Position Description Title/PD#: </strong>/ Management and Program Analyst PD# 77134-0, 77135-0<br /> <strong>Compressed/Flexible Schedules: Authorized </strong><br /> <strong>Telework: Authorized</strong><br /> <strong>Virtual Position: No</strong><br /><br />This recruitment is for <strong>one </strong>position with the Office of Health Informatics (OHI), Health Information Governance (HIG), located at 810 Vermont Ave. Washington, DC 20420.<br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />Management and Program Analyst PD# 77134-0/77135-0<br /> Interact with and provides support to the Director and Program/Project Managers within Health Information Governance to develop and/or implement responses to required handbooks, memos, directives, information letters, and correspondence for HIG. Researches and writes letters in response to inquiries on own initiative as well as at the request of the Director, HIG. Manages and monitors assignments in the VHA's electronic document management system including formulation of responses to assignments on behalf of the entire HIG office, creating electronic files, making assignments to other offices within VHA and responding to requests from other staff offices. Develops, analyzes, evaluates, advises on or improves the effectiveness of work methods and procedures, organizations, manpower utilization, distribution of work assignments, delegations of authority, management controls, information and documentation systems and similar functions of administrative management. Acts as primary liaison and handles communication with persons/groups of all levels within and outside of the organization exercising full commitment authority. Plans/supports committees, boards, symposia and conferences. Recommends or determines membership which frequently includes experts from outside the organization. Develops broad group charters where applicable. Designs and develops agendas. Conceives and implements initiatives and projects to strengthen, facilitate and integrate programs. Undertakes or participates in special projects, ongoing analyses and initiatives that are a high priority for organizational management which involves producing complex analyses and written reports; organizing special committees, workshops, or other gatherings; initiating program reviews; developing or fostering cross-agency activities. Handles sensitive information on a routine basis for senior leadership that can include information related to personnel, budget, and contracts. <br /><br /><b>Travel Required</b><br /><br />Occasional travel – Travel Required: 1-5 nights per month.<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> None – GS-13 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> </ul> <br /> CONDITIONS OF EMPLOYMENT<br /> You must be a US Citizen to apply for this job.<br /> Subject to a background/suitability investigation.<br /> Selective Service Registration is required for all males born after 12/31/1959.<br /><br />PHYSICAL REQUIREMENTS: The subject position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required such as walking over uneven surfaces or assisting technical personnel in taking measurements or elevations. Government travel, meetings, or customer interactions will be required in this position.<br /><br /><b>Qualifications</b><br /><br /><strong>To qualify for this position</strong>, applicants must meet all requirements within 30 days of the closing date of this announcement.<br /><br /><strong>Time-in-grade:</strong> Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements. Example for a GS-12 position you must have served 52 weeks at the GS-11 level. <br /><br /><strong>Specialized Experience</strong> (GS-12):<br /><br />Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: With guidance and assistance from Supervisor/co-workers, manages input from a large number of individuals and represented offices and uses independent judgement on how best to consolidate the input and meet program requirements. Provides the customer with consistent information according to established policies and procedures, and handles conflict and problems in dealing with the customer constructively and appropriately. Conduct special projects or studies at the request of leadership in order to analyze, evaluate and provide recommendations on the administrative programs or issues. Plan/support committees, boards, symposia and conferences including recommending or determining membership, developing board group charters where applicable, design and develop agendas, direct proceedings and manage follow-up actions. Manage and monitor assignments in VHA's electronic document management system including formation of responses to assignments, creating electronic files, making assignments to other offices within VHA and responding to requests from other staff offices.<br /><br /><strong>Specialized Experience</strong> (GS-13):<br /><br />Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Independently manages input from a large number of individuals and represented offices and uses independent judgment on how best to consolidate the input and meet program requirements. Provides the customer with consistent information according to established policies and procedures, and handles conflict and problems in dealing with the customer constructively and appropriately. Conduct special projects or studies at the request of leadership in order to analyze, evaluate and provide recommendations on the administrative programs or issues. Plan/support committees, boards, symposia and conferences including recommending or determining membership, developing board group charters where applicable, design and develop agendas, direct proceedings and manage follow-up actions. Manage and monitor assignments in VHA's electronic document management system including formation of responses to assignments, creating electronic files, making assignments to other offices within VHA and responding to requests from other staff offices.<br /><br />Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https: www.opm.gov/policy-data-oversight/classification-qualifications/ <br /><br /><b>Education</b><br /><br /><strong>APPLICANTS PLEASE NOTE:</strong> Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http: ope.ed.gov/accreditation/ .<br /><br /><strong>Foreign Education:</strong> To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.<br /><br /><b>Additional information</b><br /><br /><strong>The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP)</strong> provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy. Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at http: www.opm.gov/rif/employee_guides/career_transition.asp .<br /><br /><strong>Receiving Service Credit for Earning Annual (Vacation) Leave:</strong> Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.<br /><br /><strong>Placement Policy: </strong> The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.<br /><br />It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.<br /> This job opportunity announcement may be used to fill additional vacancies.<br /><br />If you are unable to apply online view the following link for information regarding an Alternate Application . <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />You will be rated on the following competencies based on your application for this position:<br /><br />Competency 1 – Demonstrates skills in communicating information, ideas and advice in a clear, concise and logical manner, both orally and in writing.<br /><br />Competency 2 – Ability to deal effectively with all levels of personnel both on and off station to resolve conflicts and gather or disseminate information.<br /><br />Competency 3 – Ability to analyze problems and present recommendations, taking into full consideration the wide range of factions and requirements involved.<br /><br />Competency 4 – Ability to function primarily independently, work under pressure, meet deadlines, and adjust priorities to accomplish the goals of the organization.<br /><br />Competency 5 – Ability to effectively interact with all elements of the VHA organization and exhibit initiative, good judgement, and effective administrative skills in order to make timely, accurate decisions.<br /><br />If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.<br /><br /><strong>IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.</strong> If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).<br /><br />Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Moderate Risk (MR) <br /><br />Trust determination process <br /> Suitability/Fitness <br /><br /></li> <b>Required Documents</b><br /><br />To apply for this position, you must provide a complete Application Package which includes:<br /><br />The following documents are required: <li>Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information).</li> <li>If you are a <strong>current or former Federal employee</strong>, <strong>you must</strong> submit a copy of your <strong>last or most recent</strong> signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated <strong>INELIGIBLE</strong> (SF-50 must be in PDF format; text format will not be accepted). <strong>Note:</strong> Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. <strong>You may need to submit more than one SF-50</strong>.</li> <li>To receive consideration as a <strong>Veteran</strong> you must provide legible copies of your DD-214, member 4 copy or another copy that shows all dates of service as well as character of service (honorable, general, etc.) or a statement of service signed by the commander or you will be deemed INELIGIBLE. Note: More than one DD-214 may be needed to show all dates of service.</li> <li>Performance Appraisal – This document is optional for all applicant</li> <li>Military Spouses must submit: Marriage Certificate. Copy of the sponsor's permanent change of station orders showing you as an authorized dependent or when the veteran is unemployed and is rated by appropriate military or Department of Veterans Affairs authorities to be 100 percent disabled and/or unemployable. Statement that spouse preference is requested for this vacancy and has not previously been used to obtain a position in the commuting area.</li> <br /> <strong>Veterans' Preference:</strong> When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. <strong>Documentation is required to award preference. </strong>For more information on Veterans' Preference, please visit http: www.fedshirevets.gov/job/vetpref/index.aspx .