Overview

<b>Duties</b><br /><br /><b>Summary</b><br /><br />The NIH is seeking to hire Administrative Officers to work at the following Institutes:<br /> National Institute of Allergy and Infectious Diseases (NIAID); National Cancer Institute (NCI); Clinical Center (CC); and National Heart, Lung, and Blood Institute (NHLBI).<br /><br />These positions may be located in Rockville, MD or Frederick, MD.<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>Serve as principal advisor on all administrative management matters associated with programs and operations. Develop and advise on administrative requirements for a complex organization and actively participate in developing and implementing administrative management policies.</li> <li>Define goals to be met on major program issues, recommend a course of action, and implement the alternative policies chosen for various administrative areas of the organization, such as budget and fiscal management, supply, service and equipment procurement, personnel and workforce utilization, contract negotiation, construction and renovation, or space utilization.</li> <li>Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets.</li> <li>Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.</li> <li>Analyze financial and budget control statements to advise management on the status of funds. Assist in the review of analyzing budgets for each object class, appropriate allotments, and use of allocated funds in conformance with regulations.</li> <li>Provide administrative support for organizational procurement and contracting by providing, securing and/or negotiating for the resources or services needed to manage and run an organization.</li> <li>Coordinate human resources actions and advise staff on human resources regulations, procedures and policies relative to Federal employees and contract personnel; and provides advice and oversight for applicable Human Resources services and/or functions.</li> <li>Serve as the point of contact for problems and inquiries related to the space that employees occupy.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 13 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>Telework eligibility available for all IC's listed Except the Clinical Center.</li> <li>U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.</li> <li>Position is subject to a background investigation.</li> <li>Applicants must meet all qualification requirements by the closing date of this announcement.</li> <li>Males born after December 31, 1959 must be registered with the Selective Service.</li> </ul> <br /><br /><b>Qualifications</b><br /><br />In order to qualify for an Administrative Officer, GS-341-13 position, you must have 1 year of specialized experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: planning, developing, executing and monitoring budgets with many different sources and types of funding; performing contract administration duties including planning and managing contract and equipment leases; serving as approving official for requisitions of equipment, supplies, and other materials and services; providing advice in a variety of human resource areas such as staffing and recruitment, employee development and training, and conflict resolution; developing standards/policies/procedures involving administrative functions in an organization.<br /><br />Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.<br /><br />Preview assessment questionnaire before you apply: https: apply.usastaffing.gov/ViewQuestionnaire/10500063 <br /><br /><b>Education</b><br /><br />This job does not have an education qualification requirement. <br /><br /><b>Additional information</b><br /><br />If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application . <ul> <li> This position is designated as a " non-emergency/teleworker " position and the selected candidate will be considered a " non-emergency/teleworker " employee. In the event of a closure, you must be available to telework or request leave. </li> <li>A one-year probationary period may be required upon selection/placement..</li> <li>We may make additional selections for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s).</li> <li>The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program ( E-Verify ). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.</li> <li>The NIH maintains a tobacco free work environment and campus.</li> </ul> <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: <ul> <li>Best Qualified – Applicants who have experience that is almost identical to those required by the position.</li> <li>Well Qualified – Applicants who have experience that is very similar to those required by the position.</li> <li>Qualified – Applicants who meet minimum qualification requirements, but do not identify any additional qualifying experience or skill.</li> </ul> <br /> Candidates in the highest category will be referred to the hiring agency. <br /><br />The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):<br /><br />Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): <ul> <li><ul><li>Ability to analyze and evaluate the overall financial performance of an organization.</li><li>Ability to apply analytical and evaluative techniques to management processes and systems</li><li>Ability to interpret and apply administrative regulations, policies and procedures sufficient to perform a variety of administrative services.</li><li>Knowledge of contracting policies and regulations.</li></ul></li> </ul> To preview the assessment questionnaire, click the following link: https: apply.usastaffing.gov/ViewQuestionnaire/10500063 <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />Submission of a resume alone IS NOT a complete application. You must provide a complete online <strong>Application Package </strong>which includes: <ul> <li><strong>Your</strong> <strong>Resume: You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. </strong>Your resumemust clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the day, month, and year that you began and ended for each position held. <strong>Full-time employment will be assumed unless otherwise stated on your resume. </strong>Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial .</li> <li>A complete Assessment Questionnaire ( https: apply.usastaffing.gov/ViewQuestionnaire/10500063 )</li> <li>Other <strong>required supporting documents</strong>.</li> </ul> <strong>Other Supporting Documents: </strong> (Only Submit if applicable to you.) <ul> <li><strong>College transcript</strong> (if qualifying all or in part based on your education)</li> <li><strong>Veterans' Preference documentation:</strong> <ul> <li><strong>Discharged Veterans:</strong> If you are claiming 5 point preference, you must submit a copy of your DD Form 214, Certificate of Release or Discharge from the armed forces that supports dates of service and discharge status; if claiming 10 point preference, an application for 10-Point Veterans Preference (SF-15) and an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference.</li> <li><strong>Active Duty Members: </strong>Under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, if claiming 5 point preference, submit written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package.</li> </ul> </li> <li><strong>CTAP/ICTAP Documentation</strong> <ul> <li>A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;</li> <li>A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;</li> <li>A copy of your latest performance appraisal including your rating; and</li> <li>Any documentation from your agency that shows your current promotion potential.</li> </ul> </li> </ul> You are not required to submit official documents at this time; copies are sufficient.


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