Overview

RESPONSIBILITIES:
Kforce’s Langhorne, PA automotive client is looking for an Administrative Assistant to the Plant Manager and Personnel Director for a long-term, renewable contract position. This position will be an open-ended contract position. The ideal candidate will have a positive attitude with excellent customer service skills. This position is responsible for managing the office operations at the automotive facility.

Responsibilities include:
* New Employees onboarding / offboarding
* Assist staff with Off-boarding and On-boarding-checklist, order phone, name tags, cubicle name plate, etc.
* Org Chart
* Employee Profiles
* Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM
* Flex Chart Training Data Base and JIT books
* Change Control Process
* ICE- In Case of Emergency Contact List
* Salary mailing list
* Order all toners through HP and set up
* Purchase all CMS labels, placards for International- maintain cabinet on floor
* Supply room replenish / purchase on Workplace Solutions and credit card as needed
* Expense reports for all salary
* Travel arrangements for all salary
* Daily Transaction reports / Mismatch Reports / Reports for union as requested
* Annual Data Integrity Report
* Badging process for new employees / deactivations / reactivations
* Personnel letters / documents
* Maintain incoming and outgoing mail
* Maintain calendars for vacations, visitors, meetings, birthdays
* Send reminders for meetings/events to staff /create BPD calendar and send invites
* Salary OT weekly report
* Special assignments as needed
* End of Month Invoice Reconciliation to Financial
* Salary Overtime Accrual
* Salary vacation reconciliation
* Salary Headcount Report

REQUIREMENTS:
* High School Diploma or equivalent required; Associate’s degree or equivalent preferred
* 3-5 years’ previous experience
* Excellent customer service skills
* Professional demeanor and positive attitude
* Excellent communication skills

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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