Overview

<b>Duties</b><br /><br /><b>Summary</b><br /><br />This position is located in the Department of Health & Human Services (HHS), Centers for Medicare & Medicaid Services (CMS), Office of Minority Health,Office of Minority Health (OMH) .<br /><br />As a Secretary, GS-0318-9, you will provide administrative executive assistance to the Director of a large, complex organization.<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>Serve as administrative executive assistant and provides support and personal assistance to the Director, Office of Minority Health.</li> <li>Serve as liaison between the Director and individuals in the immediate office and/or subordinate offices, the general public and other offices.</li> <li>Brief the Director daily on formal and informal inquires, providing backup materials personally attained on own initiative in anticipation of need.</li> <li>Initiate and/or compose a variety of correspondence based on the Director's views and desires or as directed by him/her.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 9 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. Citizen or National to apply for this position.</li> <li>You will be subject to a background and suitability investigation.</li> <li>Time-in-Grade restrictions apply.</li> </ul> <br /><br /><b>Qualifications</b><br /><br /><strong>ALL QUALIFICATION REQUIREMENTS MUST BE MET WITHIN 30 DAYS OF THE CLOSING DATE OF THIS ANNOUNCEMENT.</strong><br /><br /><strong>In order to qualify for the GS-09</strong>, you must meet the following: You must demonstrate in your resume at least one year (52 weeks) of qualifying specialized experience equivalent to the GS-07 grade level in the Federal government, obtained in either the private or public sector, to include: 1) Providing administrative functions (e.g., time and attendance, travel, and supplies procurement); 2) Managing appointment calendar; 3) Prepare and present materials to staff and management; and 4) Use of basic office and automation systems..<br /><br /><strong>Time-in-Grade: </strong>To be eligible, current or former Federal employees and current or former Federal employees applying under the VEOA eligibility who hold or have held a permanent General Schedule position in the previous year must have served at least 52 weeks (one year) at the next lower grade level from the position/grade level(s) to which they are applying.<br /><br />Click the following link to view the occupational questionnaire: https: apply.usastaffing.gov/ViewQuestionnaire/10508172 <br /><br /><b>Education</b><br /><br /><b>Additional information</b><br /><br /><strong>Bargaining Unit Position:</strong> Yes<br /> <strong>Tour of Duty: </strong>Flexible<br /> <strong>Recruitment/Relocation Incentive: </strong>Not Authorized<br /> <strong>Financial Disclosure:</strong> Not Required<br /><br />CMS employees currently participating in 100% Full-Time Telework Program may be eligible to remain in the program. If an employee in this program is selected, the pay will be set in accordance with the locality pay for the applicable duty station. The listed salary range reflects the locality pay assigned to the duty location(s) listed in the vacancy announcement. For more information about pay based on locality, please visit the Office of Personnel Management (OPM) Salaries & Wages Page .<br /><br /><strong>The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) </strong>provide eligible displaced federal employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit the required documentation and be rated well-qualified for this vacancy. Click here for a detailed description of the required supporting documents . A well-qualified applicant is one whose knowledge, skills and abilities clearly exceed the minimum qualification requirements of the position. Additional information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at www.opm.gov/rif/employee_guides/career_transition.asp .<br /><br /><strong>Additional Forms REQUIRED Prior to Appointment:</strong> <ul> <li><strong>Optional Form 306, Declaration of Federal Employment and the Background/Suitability Investigation</strong> – A background and suitability investigation will be required for all selectees. Appointment will be subject to the successful completion of the investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a reinvestigation or supplemental investigation may be required at a later time. If selected, the Optional Form 306 will be required prior to final job offer. Click here to obtain a copy of the Optional Form 306 .</li> <li><strong>Form I-9, Employment Verification and the Electronic Eligibility Verification Program</strong> – CMS participates in the Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers. If selected, the Form I-9 will be required at the time of in-processing. Click here for more information about E-Verify and to obtain a copy of the Form I-9 .</li> <li><strong>Standard Form 61, Appointment Affidavits </strong>- If selected, the Standard Form 61 will be required at the time of in-processing. Click here to obtain a copy of the Standard Form 61 .</li> </ul> <br /> <strong>Additional selections</strong> may be made from this announcement for similar positions within CMS in the same geographical location. For Central Office vacancies, the "same geographical location" includes Baltimore, Maryland; Bethesda, Maryland; and Washington, D.C.<br /><br />If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application . <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the announcement has closed, your online application, resume, transcripts and CMS required documents will be used to determine if you meet eligibility and qualification requirements listed on this announcement. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Please follow all instructions carefully. Errors or omissions may affect your rating.<br /><br />Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):<br /> <ul><li>Manages and Organizes Information</li><li>Oral Communication</li><li>Written Communication</li></ul> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Not Required <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Noncritical-Sensitive (NCS)/Moderate Risk <br /><br />Trust determination process <br /> Credentialing , Suitability/Fitness <br /><br /></li> <b>Required Documents</b><br /><br /><strong>The following documents are REQUIRED:</strong><br /><br />1. <strong>Resume</strong> <strong>showing relevant experience; cover letter optional</strong>. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must also list your work experience and education (if applicable) including the start and end dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, you must include the series and grade level for the position(s). Your resume will be used to validate your responses to the assessment tool(s). For resume and application tips visit: https: www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ <br /><br />2. <strong>CMS Required Documents (e.g., SF-50, DD-214, SF-15, etc.). </strong>Required documents may be necessary to be considered for this vacancy announcement. Click here for a detailed description of the required documents . Failure to provide the required documentation WILL result in an ineligible rating OR non-consideration.<br /><br />3. <strong>College Transcripts.</strong> Although this position does not require a degree, you may substitute college credit in whole, or in part, for experience at specified grade levels. You must submit a copy of your transcript at the time of application in order to substitute your education for the required experience. If you do not submit a transcript, your education will not be considered in determining your qualifications for the position. You may submit an unofficial transcript or a list of college courses completed indicating course title, credit hours, and grades received. An official transcript is required if you are selected for the position.<br /><br /><strong>College Transcripts and Foreign Education: </strong>Applicants who have completed part or all of their education outside of the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. For a listing of services that can perform this evaluation, visit the National Association of Credential Evaluation Services website. This list, which may not be all inclusive, is for informational purposes only and does not imply any endorsement of any specific agency.<br /><br /><strong>PLEASE NOTE:</strong> A complete application package includes the online application, resume, transcripts (if qualifying through education substitution or a combination of education and experience) and CMS required documents. Please carefully review the full job announcement to include the "Required Documents" and "How to Apply" sections. Failure to submit the online application, resume, transcripts (if applicable) and CMS required documents, will result in you not being considered for employment. <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


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