<b>Duties</b><br /><br /><b>Summary</b><br /><br />You will serve as a in the Supervisory Medical Record Administration Specialist of NHLTHCLINIC PATUXENT.<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>You will serve as the Command's Outpatient Medical Records Administration Specialist providing and coordinating the processing, usage, storage and retirement of outpatient medical records</li> <li>You will supervise the daily operations and record maintenance procedures and standards for the Outpatient Medical Records Department</li> <li>You will ensure command policies and procedures on the protection and disclosures of protected health information (PHI) are followed in accordance with the rules and regulations of the Health Insurance Portability and Accountability Act (HIPAA) of 1996</li> <li>You will serve as the Outpatient Coding functional advisor for coding and clinical documentation, and provide oversight over the command's outpatient coding process</li> <li>You will serve as the technical advisor on Outpatient Medical Records issues for the entire Command.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Occasional travel – You may be expected to travel for this position.<br /><br />Supervisory status <br /> Yes <br /><br />Promotion Potential <br /> 11 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>Must be a US Citizen.</li> <li>Must be determined suitable for federal employment.</li> <li>Must participate in the direct deposit pay program.</li> <li>New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.</li> <li>Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.</li> <li>Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.</li> <li>You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.</li> <li>Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.</li> </ul> <br /><br /><b>Qualifications</b><br /><br />Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: <ul> <li>Experience evaluating the effectiveness of an outpatient medical records program for an organization in order to make necessary procedural changes and recommend organizational policy and resource requirements that support this process.</li> <li>Experience maintaining an efficient medical record system, which includes procedures for initiation of records, their continued development, ongoing maintenance, retrieval, auditing, quality control, indexing, and filing for proficient accessibility</li> <li>Experience providing guidance in the identification, implementation and maintenance of an organization's information privacy policies and procedures in accordance with the rules and regulations of HIPAA</li> <li>Experience implementing a comprehensive coding validation monitoring program to ensure compliance to coding guidelines</li> </ul> <br /> Additional qualification information can be found from the following Office of Personnel Management web site: http: www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp .<br /><br />Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. <br /><br /><b>Education</b><br /><br /><strong>SUBSTITUTION OF EDUCATION FOR EXPERIENCE</strong>: Applicants may substitute the following education for the required experience, provided it demonstrates the knowledge, skills and abilities necessary to do the work of the position:<br /><br />Ph.D. or equivalent doctoral degree <br /> or <br /> 3 full years of progressively higher level graduate education leading to such a degree <br /> or <br /> LL.M., if related <br /><strong>COMBINATION OF EDUCATION AND EXPERIENCE</strong>: Equivalent combinations of education and experience may be combined to meet the total qualification requirements.<br /><br />If you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume. See OPM's General Policies for information on crediting education.<br /><br /><b>Additional information</b><br /><br />This position is covered by the Department of Defense Priority Placement Program.<br /><br />Additional vacancies may be filled by this announcement.<br /><br />A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.<br /><br />If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.<br /><br />Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http: www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf <br /><br />This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime and/or unusual duty hours may be required.<br /><br /><strong>ICTAP Applicants: </strong>To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating of 85 or higher. For more information about ICTAP eligibility please review the following link: https: www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.<br /><br />When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:<br /><br /><ul><li>HEALTH RECORDS MANAGEMENT</li><li>ORAL COMMUNICATION</li><li>PROBLEM SOLVING</li></ul><br /><br />You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.<br /><br />If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.<br /><br />Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.<br /><br />All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement. <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Secret <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />A COMPLETE RESUME IS REQUIRED. Your resume must show relevant experience (cover letter optional) where you worked, job title, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week & salary. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade level i.e. GS-0201-09. Note: Only the last resume received will be reviewed.<br /><br />YOU ARE REQUIRED TO DOCUMENT IN YOUR APPLICATION PACKAGE EVIDENCE THAT SUPPORTS YOUR ELIGIBILITY AND QUALIFICATION CLAIMS. You are strongly encouraged to upload the applicable documents with your application package. These documents will assist the staffing specialist in determining your eligibility and qualifications, but are not required at the time of application. If you do not upload the suggested documents, then you must document in your application package (resume) the information needed to determine your eligibility. If selected, these documents will be requested at the time of tentative job offer to verify eligibility and qualifications. <br /><br />DOES THIS POSITION REQUIRE A LICENSE OR CERTIFICATE? You are strongly encouraged to provide a copy of your license or certificate in your application package. It is also acceptable to document your license number and the name of the licensing authority in your resume.<br /><br />ARE YOU QUALIFYING BASED ON EDUCATION or A COMBINATION OF EDUCATION AND EXPERIENCE? You must provide sufficient documentation of your education in your resume. You are strongly encouraged to provide a copy of transcripts or degrees in your application package. It is also acceptable to document your applicable course listing in your resume (course number, credits earned, etc…). You may submit a copy of your degree(s) if specific coursework does not have to be verified. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http: www.ed.gov/admins/finaid/accred/index.html . All education claimed by applicants will be verified by the appointing agency accordingly.<br /><br />ARE YOU A VETERAN CLAIMING SOLE SURVIVORSHIP PREFERENCE OR 5-POINT VETERANS' PREFERENCE?<br /> You are strongly encouraged to provide legible copy/copies of the following: DD-214 (member 4 copy), "Certificate of Release or Discharge from Active Duty," showing all dates of service, as well as character of service (Honorable, General, etc.) or Statement of Service/Proof of Service (in lieu of a DD-214) from your command or local Personnel Support Detachment (PSD). The Statement of Service/Proof of Service must provide all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Veterans should upload their DD-214 once they receive it upon separation.<br /><br />ARE YOU A DISABLED VETERAN or CLAIMING 10-POINT VETERANS' PREFERENCE?<br /> Disabled veterans, veterans, widows, spouses or the parent of a veteran, who are eligible for 10-point veterans' preference, are strongly encouraged to provide legible copies of the following: Applicable supporting documents as noted on Standard Form-15 (SF-15). To obtain a copy of SF-15, go to http: www.opm.gov/forms/pdf_fill/SF15.pdf .<br /><br />ARE YOU AN ACTIVE DUTY SERVICE MEMBER? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).<br /><br />Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.