Posting Details

Posting Number A00330
Position Title Associate University Counsel
Campus Western University Campus-Pomona, CA
Department 5003-Legal Affairs/General Counsel
Type of Position Administration
Job Summary

Under the supervision/oversight of Senior University Counsel, this position will be the responsible for the contract review/monitoring process at the University, which includes, without limitation, reviewing contracts, assisting in negotiations, drafting template agreements, and routing agreements for additional review and approval within the University. Position will work closely with the respective College/Department designees, throughout the contract review/monitoring process.

Knowledge, Skills and Abilities

Individual must possess the knowledge, as well as the following skills and abilities, and be able to perform the essential functions of the job, with our without a reasonable accommodation, using some other combination of skills and abilities.
1. Advanced knowledge of contracting principles, including developing/drafting of contracts, negotiations, contract interpretation, research skills and conducting a contract risk assessment.
2. Strong working knowledge of contract formation and contract administration functions.
3. Advanced written and interpersonal communication skills and the ability to clearly and effectively provide information, which is logically and grammatically correct, to internal and external audiences in a timely manner.
4. Excellent judgment, attention to detail, and ability to maintain strict confidentiality of sensitive and/or legally privileged information.
5. Consistently exhibits a professional and positive attitude, demeanor and ability to establish and maintain cooperative and mutually supporting working relationships across the Colleges/Departments.
6. High level of computer and web research proficiency, including Microsoft Office applications, database applications, etc.
7. Strong organization, planning, analytical and problem resolution abilities.
8. Ability to work independently with minimal supervision; prioritize and consistently complete tasks while working under deadlines in a fast-paced environment.
9. Ability to consistently and reliably respond to voicemails, emails and other correspondences in a timely fashion.

Required Qualifications

Education: Bachelors Degree, J.D. degree,
Experience: Three to five years’ experience in reviewing, revising, negotiating and developing/drafting contracts; making complex administrative decisions, interpreting and applying rules, regulations, policies and/or procedures to contract principles.
Licenses: Active California State Bar membership

Preferred Qualifications

Experience working with contracts in a higher education and/or health care setting.

List comments regarding work hours

8:00am – 5:00pm, Monday-Friday; some weekends and evenings. Travel may be required.

Posting Date 07/02/2019
Closing Date 07/08/2019
Special Instructions to Applicants
Essential Job Duties

Job Duty

Effectively oversee and manage the stages of the Contract lifecycle: 1) Intake 2) Legal Review, 3) Additional Reviewers, 4) Approval, 5) Execution and 6) Post Execution Management . This includes, without limitation, the following:

1. Effectively assist University/College Administrators in the development of specific contract proposals and/or agreements, an appropriate overall contract strategy, and/or programmatic review of the applicable terms/conditions;

2. Review, and negotiate terms and conditions of contracts/agreements and ensure appropriate modifications are incorporated;

3. Serve as a liaison between internal and external parties during contract development and negotiation stages;

4. Effectively coordinate necessary actions with appropriate departments and General Counsel (or designee) according to competing, fast-paced and deadline driven environment;

5. Ensure compliance with applicable state/federal law and University policies and procedures;

6. Ensure contracts/agreements are accurately executed/satisfied and completion of any necessary follow-up/tracking of applicable terms/conditions (i.e. receipt/satisfaction of payments, document submissions, etc. );

7. Monitor contracts/agreements to ensure compliance with terms/conditions, applicable laws and University policies/procedures;

8. Supervise the organization and maintenance of all records related to contracts/agreements, including an electronic data base.

Percentage Of Time 70
Essential Job Duties

Job Duty

Create, facilitate, and manage a training resource for the Campus Community related to contracts, negotiations, best practices, etc.

Develop concise language standards and rules for existing and new contracts, including the creation of templates, policies/procedures, instructional guides and/or training programs for staff/faculty;

Percentage Of Time 20
Essential Job Duties

Job Duty

Resolve existing or potential contract conflicts in a timely and effective fashion;

Analyze and report potential risks that contract changes may pose to the organization to designated University administrators and/or General Counsel (or designee), as appropriate;

Percentage Of Time 5
Essential Job Duties

Job Duty

Other duties, as assigned.

Percentage Of Time 5

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