Overview

Flynn is growing and is looking for a talented and professional Receptionist/Administrative Assistant to join our team. This is an excellent opportunity to step into a role that has a positive impact on our company success and daily operations. In this role, you will interact with multiple departments and customers throughout the day. We are looking for a motivated individual who is proficient, people-focused, and has the aptitude to learn and develop quickly. If you enjoy working with great people in a fast-paced, team atmosphere, then we invite you to read further and apply today!
Receptionist- Administrative Assistant Position Profile:
This position will be based out of our Spokane location. You will serve as the point of contact and administer all corporate support functions necessary for day-to-day operations as a branch.
Responsibilities of the Receptionist – Administrative Assistant include:
Timely response to administrative requests
Become the resident expert of Flynn systems and corporate support services
Handle daily ingoing and outgoing mail/shipping
Greet and assist incoming office visitors
Answer and route incoming phone calls
Coordinate travel and lodging accommodations for employees as needed
Code expense reports, invoices, and credit cards
Prepare checks and submissions
Assist with collections
Perform variance analysis on costs and revenues
Perform bank account and other general ledger account reconciliations
Administer deposits and receivables
Invoice customers, and provide necessary documentation
Submit insurance requests
Prepare warranty packets
Handle all non-job related purchase orders
Handle all small order, or immediately needed job related purchase orders
Administer bid bonds
Collect and prepare insurance certifications
Provide Project Managers with updated Schedule of Values monthly
Invoice service work
Handle all check requests or issuing checks for termination
Support marketing needs for sales staff
Support Project Managers in preparing product submittals
Other projects and assignments as required

Skills/Qualifications of the Receptionist – Administrative Assistant include:
Skilled oral and written communication
Customer service oriented
Organized and efficient
Detail oriented
Ability to learn new software and programs
Proficient with MS Office (Word, Excel, Outlook)


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