Overview

<b>Duties</b><br /><br /><b>Summary</b><br /><br />The position is located in the Department of the Interior (the Department or DOI), Office of Hearings and Appeals (OHA) Administrative Division and serves as a Management Support Assistant under the supervision of the OHA Administrative Officer. <br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><strong>OHA has been delegated authority to adjudicate disputes arising from the Department's enforcement of the laws under its jurisdiction. OHA is composed of the Office of the Director including an Administrative Division, a Departmental Cases and Hearings Division, a Probate Hearings Division, and Two Appeals Boards. The employee performs a variety of administrative functions in support of OHA missions.<br /><br />Salary Information<br />GS-7 ($47,016 – $61,122) per annum. <br /><br />(GS-9) ($57,510 – $74,759) per annum. <br /><br />First time hires to the Federal government normally start at the lower salary range of the grade level.<br /><br />The Office of Hearings and Appeals has determined that the duties of this position are suitable for situational telework with supervisory approval.</strong><br /><br /><strong>At the full performance level, GS-9,</strong><strong>the major duties of this position include, but are not limited to the following:</strong><br /><br /><ul> <li>Serves as a liaison with employees across the organization for questions concerning Administrative functions.</li> <li>Serves as the primary point of contact and purchaser to ensure that procurement requests for supplies and services are initiated in a timely manner, are properly documented, and appropriately approved.</li> <li>Develops and maintains computerized administrative databases or tracking programs to support the functions of the office and to track administrative activities.</li> <li>Identifies and execute all processes for on-boarding and off-boarding employees and ensures they are carried out in a timely manner and correctly. Provides new employees the information and procedures for obtaining a government travel and/or purchase card, Quicktime, and other administrative functions.</li> <li>Assists with requests for phone repairs and maintenance requests; identifies regularly scheduled maintenance needs for office space at Arlington by coordinating with the Building Management and Maintenance department. Manage office keys and fobs. </li> <li>Establishes and maintains the Administrative Division files using multiple filing systems to include new hire folders, collecting training certificates from staff members.</li> <li>Performs SharePoint support by posting selected decisions or orders, reports, reference material, meeting minutes and other related correspondence/documents to the portal.</li> <li>Assists the Administrative Officer by executing the reviews and oversight for Accountable Property. Assists in conducting inventory of property; coordinates furniture and equipment moves; Coordinates with all OHA staff to ensure computer equipment is inventoried, transferred and/or surplused properly.</li> <li>Serves as the Travel Coordinator for OHA by arranging travel, and reviewing travel authorizations and vouchers in Concur travel system and ensuring travelers are in compliance with the Federal Travel Regulations and internal policies. Assist traveler's and arrangers with creating travel authorizations, and system navigation. Provide additional training to users as needed. Assist the Administrative Officer with travel audits.</li> <li>Manages time and attendance by sending out reminders for time on a weekly basis, Serves as an agency point of contact for Quicktime and serves as a timekeeper and validator or backup to other time keepers as needed. Serves as liaison with Personnel Division concerning time and attendance for all organizational employees. Conducts quarterly time and attendance audits.</li> <li>Supports Administrative Officer on safety management; ensures notices and processes are current; establishes regular review of safety equipment such as defibrillators, and training needs associated with equipment; drafts regular safety messages on behalf of the Director's office; In coordination with the DOI Health and Safety Officer the employee performs annual health and safety survey of OHA Headquarters' facility and field offices, and receives and processes OHA on-the-job accident and/or injury reports and posts notices as required.</li> <li>Assists with keeping up to date OHA's Continuity of Operations plan and providing support with drills;</li> <li>Establishes and maintains electronic means of tracking records/property such as through the use of spreadsheets or databases using the agency systems and Microsoft suites.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Occasional travel – Minimal travel may be expected.<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 09 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. Citizen.</li> <li>You will be subject to a background/suitability investigation/determination</li> <li>You will be required to have federal payments made by Direct Deposit.</li> <li>You must submit ALL required documents and a completed questionnaire.</li> </ul> <br /> <strong>Selective Service:</strong> If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http: www.sss.gov/ <br /><br /><b>Qualifications</b><br /><br /><strong>Minimum Qualification Requirements:</strong><br /><br /><strong>GS-7</strong><br /><br />To qualify for this position you must have one full year of specialized experience equivalent to at least the next lower grade level (GS-05), or comparable experience not gained through federal service. Specialized Experience is that which equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. <strong>Specialized Experience is defined as: </strong>performance of general administrative tasks such as writing correspondence using appropriate formatting standards; creating and maintaining files, answering telephone inquiries, data entry; scheduling meetings and conferences; managing charge card invoices; coordinating and executing the preparation of travel arrangements/vouchers in a travel system such as Concur or an equivalent system; and entering and reviewing time in a time and attendance system such as Quicktime or equivalent system.<br /><br /><strong>OR</strong><br /><br />1 year of graduate level education in a directly related field or Superior Academic Achievement*<br /><br />* <strong>Superior Academic Achievement applies to undergraduate study and is based on (1) class standing (2) grade-point average, or (3) honor society membership</strong>.<br /><br />1. Class standing — Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.<br /><br />2. Grade-point average (G.P.A.) — Applicants must have an overall grade-point average of: 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.<br /><br />3. Election to membership in a national scholastic honor society — Applicants can be considered eligible based on membership in one of the national scholastic honor societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.<br /><br /><strong>OR</strong><br /><br />An Appropriate Combination of Experience and Education:example: 0.5 years in a master's program (50%) plus 6 months of specialized experience (50%)=100%).<br /><br /><strong>GS-9</strong><br /><br />To qualify for this position you must have one full year of specialized experience equivalent to at least the next lower grade level (GS-07), or comparable experience not gained through federal service. Specialized Experience is that which equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. <strong>Specialized Experience is defined as: </strong>track, input, analyze, and correct data in a variety of data processing systems; apply analytical and evaluative techniques to identify and resolve conflicting data and to clarify procedural or factual issues as it relates to travel, time and attendance and accountable property. Conduct extensive travel, charge card, and property audits by researching and analyzing data for accuracy; provide support in posting content to the SharePoint site; execute the preparation of travel arrangements/vouchers in a travel system such as Concur or an equivalent system; and enter and review time in a time and attendance system such as Quicktime or equivalent system.<br /><br /><strong>OR</strong><br /><br />Two years of progressively higher level graduate education in a directly related field leading to a master's degree or master's or equivalent graduate degree.<br /><br /><strong>OR</strong><br /><br />An Appropriate Combination of Experience and Education: Only education in excess of the first year of progressively higher level graduate education toward a master's degree or the equivalent graduate degree may be used toward this combination (example: 1.5 years in a master's program (50%) plus 6 months of specialized experience (50%)=100%).<br /><br /><strong>Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: </strong><strong> https: www.opm.gov/qualifications/standards/indexes/num-ndx.asp </strong><br /><br />All qualification requirements must be met by the closing date of this announcement.<br /><br />Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement. <br /><br /><b>Education</b><br /><br /><strong>Education</strong>: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements<strong>. </strong><br /><br /><strong>Foreign Education</strong>: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http: www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 <br /><br /><b>Additional information</b><br /><br />Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. <br /><br />Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.<br /><br />The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.<br /><br /><strong>Important Note</strong>: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.<br /><br />NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.<br /><br />A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office. <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.<br /><br />Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:<br /><br /><strong>Administrative Support:</strong> Administrative and management support skills in order to effectively establish and/or maintain filing and tracking systems; draft correspondence; respond to telephone inquiries; and perform general office support functions. <br /><br /><strong>Interpersonal Skills:</strong> Interpersonal skills to form cooperative relationships across the organization, including geographically dispersed field offices, and to coordinate and facilitate the completion of tasks. <br /><br /><strong>Technology Application:</strong> Skill in using office automation software such as the Microsoft Office suite in order to enter data, create spreadsheets and retrieve data from various databases and sources. <br /><br /><b>To preview questions please click here .</b> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at<br /> https: help.usajobs.gov/index.php/How_to_create_your_resume <br /><br />Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) Your most current SF-50 noting position, grade level, tenure, and duty station; and a past SF-50 showing your highest FPL position; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority;(7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.<br /><br />NOTE: Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).<br /><br />NOTE: Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.<br /><br />You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education – accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https: www.bsee.gov/careers/usajobs-assistance OR http: www.boem.gov/USAJobs-Assistance/ .<br /><br />If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position. <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


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