<b>Duties</b><br /><br /><b>Summary</b><br /><br />A successful candidate in this position will serve as a Grants Management Specialist assigned to the agency's Contracting Team. He or she will assist in managing financial assistance actions, including the development and publication of Funding Opportunity Announcements (FOA), business and cost evaluation of applications, negotiation, administering, and closing out the resultant awards (generally cooperative agreements) upon completion.<br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><strong>As a Grants Management Specialist, you will:</strong><br /> <ul> <li>Prepare documentation required for Funding Opportunity Announcements for financial assistance awards (grants and cooperative agreements). Advise the Advanced Research Projects Agency – Energy (ARPA-E) personnel on matters concerning the evaluation of applications. Negotiate all aspects of awards in accordance with applicable regulations. Provide expert advice on the mechanisms to develop agreements for highly specialized and complex research and development. Resolve conflicts regarding terms and conditions, intellectual property rights, cost-sharing provisions, and proprietary information provisions. Require extensive interactions with supervisors, Program directors, legal counsel, patent counsel, and prospective awardees.</li> <li>Evaluate financial conditions, business integrity, ability, and capacity of financial assistance applicant to manage Federal funds. Perform cost/price analysis of applications, modifies/amends, and closeout awards as necessary. Prepare the most complex awards in accordance with the Department of Energy and ARPA-E policies and procedures.</li> <li>Administer agreements during the pre-award, active, closeout and auditing stages and ensures compliance with applicable laws, regulations, and policies. Work closely with Project Directors throughout the award process to ensure the ultimate transaction will accomplish the intended programmatic mission and continues such effort throughout closeout. Request, interpret, and resolve audits with input from Cost/Price Analyst, if necessary.</li> <li>Interpret the impact of changes in applicable laws and regulations on the administration process. Identify and resolve problems. Ensure award actions meet both the legal and supervisory review requirements. Project are typically multi-year in length with multiple budget periods, various funding sources, and a number of different partners. Implement policies procedures in accordance with applicable regulations and guidance, including ARPA-E policies and procedures, and serve as the focal point for interpretation of these policies and procedures with recipients and the Department of Energy program/project staff.</li> <li>Ensure that current, accurate, and complete data is entered into electronic data systems, as applicable. Participate, as needed, in process improvement teams, peer reviews of financial assistance actions, and performs collateral duty assignments.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 13 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a United States Citizen.</li> <li>This employer participates in the e-Verify program.</li> <li>Males must abide by Selective Service registration requirements.</li> <li>You may be required to a one-year probationary period.</li> <li>Resume and question responses must be submitted online.</li> <li>Must complete a Consent to Financial Disclosure, OGE-450 form.</li> </ul> <br /><br /><strong>OTHER REQUIREMENTS:</strong> <br /><br />Telework availability will be for situational telework only and is in accordance to agency policy and at supervisor's discretion.<br /><br />You may be required to complete a one-year probationary period, if not previously completed in a competitive or other excepted service position.<br /><br />If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly . <br /><br />This position is in the Bargaining Unit.<br /><br />If selected at the GS-12 or GS-13 grade level, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency prior to an appointment to this position. This information will be required annually thereafter.<br /><br /><b>Qualifications</b><br /><br /><strong>SPECIALIZED EXPERIENCE REQUIREMENTS: </strong>Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.<strong><br /></strong><br /><strong>To qualify for the GS-11: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-9 grade level in the Federal service. Specialized experience for this position is defined as: </strong>Experience implementing and managing grants and cooperative agreements and providing grants-related assistance and services; and interpreting Federal laws, regulations, policies and precedents governing the administration of Federal assistance awards.<br /><br /><strong>OR</strong><br /><br /><strong>Education: </strong>A Ph.D. or equivalent Doctoral degree <strong>OR</strong> three (3) full years of progressively higher level graduate education leading to a Ph.D. degree or equivalent Doctoral degree, <strong>OR</strong> an LL.M, if related.<br /><br /><strong>OR</strong><br /><br />A combination of education and experience that together meet the qualification requirements for this position. <br /><br /><strong> Transcripts: </strong> You must submit a copy of your college or university transcripts (official or unofficial photocopy) to support your educational claims is you are qualifying for the position based on education. Failure to submit this documentation by the closing date will result in disqualification from further consideration. Official transcripts will be required if you are selected to fill the position. College transcripts are still required if you currently occupy or previously occupied the series for which you are applying.<br /><br /><strong>To qualify for the GS-12:</strong> <strong>A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position is defined as:</strong> Experience applying Federal laws, regulations, policies and precedents governing the administration of Federal assistance awards (including sub-awards as defined at 2 CFR 200.92); evaluating submissions and performing business analysis for financial assistance awards; planning and conducting award negotiations; and reviewing assistance awards, including grants, cooperative agreements or sub-awards.<br /><br /><strong>Education cannot be substituted for specialized experience at the GS-12 grade level.</strong><br /><br /><strong>To qualify for the GS-13:</strong> <strong>A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position is defined as: </strong>Experience presenting briefings and preparing written communication for senior officials on specialized and/or award related issues, and identifying alternative courses of action; negotiating grants, cooperative agreements, or sub-awards as defined at 2 CFR 200.92 and providing guidance to staff on agreements; and recommending improvements to institutional policy or internal operating procedures.<br /><br /><strong>Experience cannot be substituted for specialized experience at the GS-13 grade level.</strong><br /><br />Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!<br /> <li>Knowledge of Federal laws, regulations, policies, and precedents, and related statutes, regulations, decisions, and directives pertaining to the administration of financial assistance instruments for organization's grants and cooperative agreements.</li> <li>Knowledge of the principles, practices, procedures, and techniques used to solicit, negotiate, and award agreements and process such actions effectively.</li> <li>Knowledge of business/industry practices sufficient to evaluate, monitor, and review activities of financial assistance recipients.</li> <li>Skill in oral and written communications to present sensitive recommendations to higher authority on policies affecting awards for highly specialized and/or energy related programs and projects.</li> <li>Ability to analyze and identify courses of action, and recommend improvements to standard procedures and terms for specialized requirements, including those requiring significant departures from previous approaches.</li> <li>Knowledge of a variety of computer software applications and databases.</li> <br />"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br /><strong>Time-in-Grade:</strong> Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.<br /><br /><strong>CTAP/ICTAP candidates:</strong> To be considered "well qualified" you must meet all of the requirements as described in this section.<br /><br /><strong>You must meet all qualifications and eligibility requirements by the closing date of this announcement.</strong><br /><br /><b>Education</b><br /><br /><strong>EDUCATION:</strong><br /><br />There is no positive education requirement for this position.<br /><br />Education must be obtained from an accredited institution recognized by the U.S. Department of Education.<br /><br />Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. <br /><br /><b>Additional information</b><br /><br /><strong>The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.</strong><br /> <ul> <li>New employees to the <strong>Department of Energy </strong>will be required to successfully pass the E-Verify employment verification check. To learn about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify .</li> <li>Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.</li> <li>If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.</li> <li>More than one selection may be made from this vacancy announcement.</li> <li>Some positions may require completion of a probationary period of up to 1 (one) year.</li> <li>Many positions require successful completion of a background investigation.</li> <li>All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.</li> </ul> <br />EEO Policy: https: help.usajobs.gov/index.php/EEO_Policy_Statement <br />Reasonable Accommodation Policy: https: help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement <br />Veterans Information: https: help.usajobs.gov/index.php/Veterans_Information <br />Telework: www.telework.gov <br />Selective Service Registration: http: www.sss.gov/ <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.<br /><br />We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.<br /><br />If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.<br /><br />If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. <br /><b>To preview questions please click here .</b> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Not Required <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br /><strong>Please carefully review the following list to determine what documentation you need to submit.</strong> Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.<br /><br /><strong>ALL APPLICANTS:</strong> <strong>You must submit a about what is expected in your resume." href="https: help.usajobs.gov/index.php/How_to_create_your_resume" target="_blank" rel="noopener noreferrer">resume supporting your specialized experience and responses to the online questionnaire.</strong><br /> <ul> <li>Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.</li> <li>For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.</li> <li>For paid work experience, please indicate your starting grade/salary for each position and the highest grade/salary you earned (if different).</li> <li>Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).</li> <li>For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.</li> </ul> <br /> Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience. <br /><br /><strong>Current and former Federal employees:</strong> Most recent SF-50 (Standard Form 50 – Notice of Personnel Action). <br /><br />To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!<br /> <li>Full position title;</li> <li>appointment type;</li> <li>occupational series;</li> <li>pay plan, grade, and step;</li> <li>tenure code; and</li> <li>service computation date (SCD).</li> <br /><strong>If specific educational requirements are indicated for this vacancy:</strong> experience." href="https: help.usajobs.gov/index.php/Education" target="_blank" rel="noopener noreferrer">Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.<br /><br /><strong>Veterans:</strong> authorities and the documentation you need to submit" href="http: www.fedshirevets.gov/job/shav/index.aspx" target="_blank" rel="noopener noreferrer">veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.<br /><br /><strong>Persons with Disabilities:</strong> Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. flexibilities for persons with disabilities" href="https: www.opm.gov/policy-data-oversight/disability-employment/" target="_blank" rel="noopener noreferrer">Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.<br /><br /><strong>Displaced Federal employees who qualify for CTAP/ICTAP:</strong> If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.<br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.