<b>Duties</b><br /><br /><b>Summary</b><br /><br />This position is located in the Health Resources and Services Administration (HRSA), HIV/AIDS Bureau (HAB), Division of Community HIV/AIDS Program (DCHAP) and the Office of HIV/AIDS Training and Capacity Development (OTCD). The duty location is Rockville, MD.<br /><br />For more information about <strong>HAB</strong> click the <strong>"Learn more about the Agency"</strong> section.<br /><br /><strong>**Applicants please note: Additional selections may be made across the Department of Health and Human Services through this vacancy announcement.**</strong><br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />This position is a mission critical occupation and is responsible for ensuring that operational and fiscal activities align with and enable accomplishment of Health Resources and Services Administration's mission, goals and objectives.<br /><br />As an Administrative Associate, you serve as a principal administrative specialist providing general administrative and clerical support to the HAB.<br /><br />Your duties and responsibilities include: <ul> <li>Preparing and managing incoming correspondence, reports on program activities, memoranda, emails, and other controlled correspondence.</li> <li>Analyzing and evaluating on a quantitative or qualitative basis the effectiveness of program operational functions in meetings established goals and objectives.</li> <li>Processing domestic and international travel arrangements and processes all related travel documents for staff, as needed, in accordance with established travel procedures.</li> <li>Analyzing management information requirements to develop program or administrative reporting systems.</li> <li>Advising internal stakeholders on the potential benefits and uses of automation to improve the efficiency of administrative support or program operations.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 11 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>U. S. Citizenship is required.</li> <li>All qualifications and time-in-grade requirements must be met by the closing date of the announcement. Federal applicants must submit an SF-50 to show status and time-in-grade.</li> <li>Males ages 18 through 25 must be registered with the Selective Service.</li> <li>PHS Commissioned Corps applicants must submit current personnel orders.</li> <li>A one year probationary period may be required.</li> <li>Position is not in the Bargaining Unit.</li> <li>Recruitment incentives are not authorized.</li> <li>Student loan repayment incentive is not authorized.</li> <li>Background investigation is required.</li> </ul> <br /><br /><b>Qualifications</b><br /><br /><strong>THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE</strong>: 07/10/2019<br /><br /><strong>Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.</strong> <br /><br />In order to qualify for this <b>Administrative Associate position at the GS-9,</b> your resume must <b>clearly</b> demonstrate that you have one full year of specialized experience <b>comparable in difficulty and responsibility</b> to at least the GS-7 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a <b>regular and recurring basis:</b> preparing drafts of various documents, such as correspondence, SOPs, interagency agreements, etc.; processing <b>federa</b>l travel authorizations and vouchers in accordance with <b>Federal Travel Regulations</b>; utilizing SharePoint to produce and track a variety of documents, such as spreadsheets, reports, graphs and pivot tables.<br /><br /><b>OR </b><br /> A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D a major field of study <b>directly related to the work of this position</b>.<br /><br /><b>OR </b><br /> Equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position.<br /><br /><strong>Experience</strong> refers to paid and unpaid experience, including volunteer work done through National Service Programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.<br /><br /><strong>Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet TIG requirements, provide any of the following SF-50s:</strong> <ul> <li><strong>Competitive or Career-ladder promotion to your highest grade (this does not include 120 day temporary promotions)</strong></li> <li><strong>With-In-Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs)</strong></li> <li><strong>Competitive career/career-conditional appointment to your highest grade.</strong></li> <li><strong>SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 07/10/2019.</strong></li> </ul> <br /><br /><strong>Not sure which SF-50 to submit? Check out our video… </strong> Go here to watch the video on the SF50s to submit in your application package . <br /><br /><b>Education</b><br /><br />If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to your starting work.<br /><br /><strong>Foreign Education</strong>: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http: www.ed.gov . <br /><br /><b>Additional information</b><br /><br />If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. <br /><br />HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences.<br /><br />Click here for information on " Federal hiring for individuals with disabilities ". <li><strong>Security and Background Requirements</strong>: If not previously completed, a background security investigation will be required for all appointees . Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.</li> <li><strong>E-Verify</strong>: HRSA participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers.</li> <li><strong>Direct Deposit</strong>: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.</li> <li><strong>Creditable Service</strong>: A newly appointed or reappointed employee may receive service credit for annual leave for prior work experience directly related to the duties of the position being filled. The use of this service credit is at the discretion of the selecting official and must be finalized prior to selectee's entrance on duty. For more information, please click here .</li> <br /> If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member 4 Copy), or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. Click here for more information on veterans' preference .<br /><br />Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): Click here <br /><br />HRSA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility may be discussed during the interview process. <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.<br /><br />Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):<br /><br /><b>Administration and Management</b> – Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.<br /> <b>Data Gathering and Analysis</b> – Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal, or judgment, and to enable strategic and leadership decision making.<br /> <b>Travel Management</b> – Assists travelers and travel planners in interpreting and applying travel regulations, policies and procedures.<br /> <b>Manages and Organizes Information </b>- Identifies a need; gathers, organizes, and maintains in formation; determines its importance and accuracy, and communicates it by a variety of methods.<br /> <b>Applies Technology To Tasks </b>- Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers or other technologies, as they are related to performing tasks.<br /><br /><strong>TO PREVIEW THE OCCUPATIONAL ASSESSMENT QUESTIONNAIRE</strong>, please click on the following link: https: apply.usastaffing.gov/ViewQuestionnaire/10542558 <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact either HRSA's Office of Human Resources at (301) 443-3780 or by email: askhrhrsa.gov or HRSA's Reasonable Accommodation programs at (301) 443-2538 or by email: RA-Requesthrsa.gov . You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance. The decision on granting reasonable accommodation will be made on a case-by-case basis. <strong>Hours of operation</strong>: Monday through Friday 7:30AM to 4:00PM EST (except Federal holidays).<br /><br /><strong>Submission of a resume alone is not a complete application</strong>. To apply for this position, you must provide a complete online Application Package that includes: <li>A current <strong>Resume</strong> – For resume writing guidance, please visit USAJOBS Resources Center or view their video tutorial . If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates (month/year) for paid and non-paid work experience, including the average number of hours worked per week for each job title listed. <strong>You must also ensure that the duties performed are clearly matched to each period of employment. If we cannot determine that you have performed qualifying duties for at least one year, then you may be rated ineligible.</strong></li> <li>A complete <strong>Assessment Questionnaire</strong></li> <li>Other <strong>supporting documents to be submitted with application</strong>:</li> <ul> <li>Veterans' Preference Documentation, if applicable, a DD-214 <strong>Member 4 copy</strong>, which shows type of discharge. If still active, provide an official Statement of Service. Any other documentation such as VA letter documenting disability, SF-15, and any other required supporting documentation based your veterans' preference claim.</li> <li><strong>SF-50</strong>: Federal applicants must submit an SF-50 (Notification of Personnel Action) that shows status and time-in-grade, and its full performance level. If you are an HHS employee you may obtain a copy of your SF-50 from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX (618) 935-3014 ; Email CPR ; or visit the National Archives Website .</li> <li><strong>Personnel Orders</strong>: PHS Commissioned Corps Officers must submit a copy of latest personnel orders in lieu of SF-50.</li> <li>Peace Corps volunteers must submit a copy of your "Description of Service (DOS)" in lieu of the SF-50. If you do not have one you should email the Peace Corps Office of Volunteer and PSC Financial Services at certifypeacecorps.gov .</li> <li>If you are currently serving in a pay banded position, please include a copy of your pay band chart with your application.</li> <li><strong>College transcripts</strong> (if the position has a positive education requirement, or you are qualifying on the basis of education).</li> </ul> <br /> For Résumé and Application Tips visit the USAJOBS Resource Center .<br /><br />The complete Application Package must be submitted by 11:59 PM (EST) on 07/10/2019. <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.