<b>Duties</b><br /><br /><b>Summary</b><br /><br />NIST is seeking highly skilled and dedicated administrative professionals to join our Clerical Staffing Program (CSP). The CSP provides short-term administrative support to a variety of fast paced and dynamic organizations within NIST. <br /><br /><strong> This vacancy will close at 11:59 p.m. Eastern Time on the date the first 200 applications are received or July 11, 2019, whichever comes first. </strong><br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />This position serves in NIST's Clerical Staffing Program (CSP) and provides temporary administrative and clerical support to a variety of offices within NIST.<br /><br />As an Administrative Support Assistant in the CSP, you will: <br /><br />* manage calendars<br />* coordinate and schedule meetings <br />* arrange travel<br />* provide time and attendance support<br />* screen incoming mail, meeting requests, telephone calls, and visitors<br />* plan and prepare for conferences/events<br />* maintain and organize documents and files<br />* develop, review, and editing correspondence <br /><br />The work schedule for this position is intermittent. This means that the individual selected will not have a set work schedule, but will be available on an as-needed basis to supplement the staff in handling fluctuating demands and peak workloads of the organization. Employees on an intermittent schedule are paid for the number of hours they work and there is no guarantee of a total number of hours of work. There is also no guarantee that work will be available on a regular basis. However, once selected, the incumbent is expected to report for assignments when scheduled. <br /><br />An employee working an intermittent work schedule may be eligible for health insurance. We cannot guarantee eligibility for health insurance coverage for intermittent employees. Employees working an intermittent schedule are not eligible for life insurance coverage and they do not earn annual leave, sick leave or paid holidays. <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 04 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. citizen</li> <li>You must be registered for Selective Service if applicable (www.sss.gov)</li> <li>You must be suitable for Federal Employment</li> <li>Merit applicants must meet time-in-grade/band requirements, as applicable</li> <li>Applicant must be able to type 40 words per minute</li> <li>Applicant must be willing to work on an "as needed" basis (intermittent)</li> </ul> <br /><br />Applicants must meet requirements by the closing date of this announcement.<br /><br />Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.<br /><br /><b>Qualifications</b><br /><br /><strong>Administrative Support Assistant (OA) ZS-0303-III</strong> <br /><br />To qualify for the ZS-III position, applicants must meet one of the following:<br /><br />One year of specialized experience equivalent to at least the GS-4 (ZS-II for NIST) – specialized experience is defined as experience utilizing business systems to process time and attendance; arranging travel and conference arrangements; managing multiple calendars; reviewing correspondence for procedural and grammatical accuracy; providing responses to non-technical correspondence; developing and maintaining files; and collecting, entering, and retrieving data/information from various business systems.<br /><br /><strong>OR</strong><br /><br />4 years of education above high school<br /><br /><strong>OR</strong><br /><br />An equivalent combination of experience and/or post-high school education<br /><br /><strong>In addition to the above minimum qualification requirements</strong> , applicants must be able to type 40 wpm.<br /><br />Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br />Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at http: /www.opm.gov/qualifications <br /><br /><b>Education</b><br /><br />This position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.<strong> <br /> </strong><br /><br />Foreign education: Individuals educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for a U.S. equivalency evaluation of course work and degree. View a listing of these accredited organizations from the Department of Education's website . Provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing.<br /><br /><b>Additional information</b><br /><br />A probationary period may be required.<br /><br />This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grade with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, click here. <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. <br /><br />Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.<br /><br />The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:<br /><br />*Skill in screening and directing telephone calls and visitors<br /><br />*Skill in editing correspondence<br /><br />*Skill in arranging conferences and meetings<br /><br />*Ability to manage multiple electronic calendars<br /><br />*Knowledge and skill in file management<br /><br />*Knowledge of Microsoft Office Suite (word processing, spreadsheets, presentations, etc.)<br /><br />*Knowledge of automated systems for scheduling, travel management, time and attendance, e-mail, purchasing and work tracking<br /><br />*Knowledge of travel procedures<br /><br />*Knowledge of web-based time and attendance systems<br /><br /><b>To preview questions please click here .</b> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br />The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide – REQUIRED DOCUMENTS <br /><br />Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.<br /><br /><strong>Applying under a Special Appointing Authority (i.e., </strong> VRA <strong>, </strong> 30% or more disabled veterans , <strong>Peace Corps, </strong> Schedule A/persons with disabilities <strong>):</strong> if you meet the minimum qualifications stated in the vacancy announcement, you will be forwarded to the selecting official for consideration and may be contacted for an interview. If two or more VRA candidates apply and one or more is a preference eligible, Veterans' preference will be applied.<br /><strong><br /> Applying as a Merit Candidates: </strong>Your responses to the job questionnaire will serve as the basis for identifying best qualified candidates. Best qualified Merit and Veterans Employment Opportunity Act ( VEOA ) eligibles (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. Candidates must also meet time-in-grade/pay band requirements for consideration. Non-competitive consideration will be given to those Merit candidates that have held a position with the same promotion potential as the position advertised. Documentation (in the form of an SF-50) is required to show proof of promotion potential or highest grade held.<br /><br /><strong>Applying as an Agency Based candidate (i.e., outside the Federal government), </strong>your application package will be placed in one of three categories based on your responses to the assessment questions; Gold, Silver, or Bronze. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. If non-veterans can be referred, the Best qualified (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. More information about the three categories can be found at: Category Rating <br /><br /><strong>Applying as a CTAP or ICTAP candidate: </strong>CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information regarding CTAP and ICTAP appointments and eligibility can be found at – CTAP/ICTAP <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.