<b>Duties</b><br /><br /><b>Summary</b><br /><br /><strong>About the Position: </strong>Located within the Department of Surgery at Walter Reed National Military Medical Center. The majority of the work is performed in an office setting, requires some standing, ambulation, bending, and carrying of items such as training manuals. Requires sitting for long periods of time at a computer typing data while having face-to face or telephonic communication with Health Care Providers, Students, Interns, and other Faculty Members. The hours of operation is 0730-1600.<br /> .<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>Perform a variety of administrative and support duties in areas such as personnel management, technical reporting, timekeeping, security, travel, training, procurement, and files management.</li> <li>Receive telephone calls and visitors, ascertaining the nature of the call, taking care of routine matters, and directing other inquiries to the appropriate personnel.</li> <li>Organize meeting schedules to include; coordinating mutually satisfactory time of all participants, reserving meeting facilities, notifying participants of time and place and assembling required supplement or background materials.</li> <li>Input time and attendance data into automated time keeping systems.</li> <li>Collect and review reports for accuracy, return for correction if needed, and confirm all time and attendance reports are forwarded in a timely manner.</li> <li>Utilize automated system to coordinate travel arrangements for the personnel and submits their travel vouchers.</li> <li>Establish and maintain administrative and functional files, reference publications, and suspense files utilizing the current governing guidance.</li> <li>Receive incoming correspondence, publications, and regulations</li> <li>Compose responses to inquiries on administrative matters, office procedures, and non-technical aspects of office programs.</li> <li>Perform fiscal analysis of funds and report findings to the senior administrator for use in program planning, evaluation, and fiscal management.</li> <li>Utilize automated systems to compose or modify administrative reports, technical papers, correspondence or written documents from different types of software into a single document.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> None <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Tier 3 security investigation or access for the duration of employment. A background investigation and credit check are required.</li> <li>This position requires the incumbent to have tuberculosis testing.</li> <li>Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.</li> </ul> <br /><br /><b>Qualifications</b><br /><br /><strong>Who May Apply:</strong> Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.<br /> <ul><li>Current Civilian Employees of the Defense Health Agency (DHA)</li><li>Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce</li><li>Interagency Career Transition Assistance Plan</li><li>Land Management Workforce Flexibility Act</li><li>Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible</li><li>Veterans Employment Opportunity Act (VEOA) of 1998</li></ul><br /><br />In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .<br /><br /><b>Specialized Experience</b>: One year of specialized experience which includes providing administrative support to a Military Medical Health Care Facility; maintaining training records; preparing correspondence and reports; and using automated healthcare systems such as Composite Health Care System (CHCS), Armed Forces Health Longitudinal Technology Applicants (AHLTA), or Essentris and using programs like Micro Word, Excel, PowerPoint, etc. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).<br /><br />Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted.<br /><br /><b>Proficiency Required: </b>This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.<br /><br />You will be evaluated on the basis of your level of competency in the following areas:<br /> <ul><li>Clerical</li><li>Computer Skills</li><li>Speaking</li><li>Writing</li></ul><br /><br /><strong>Time in Grade Requirement:</strong> Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). <br /><br /><b>Education</b><br /><br />This job does not have an education qualification requirement. <br /><br /><b>Additional information</b><br /><br /><ul> <li>Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.</li> <li>You will be required to provide proof of U.S. Citizenship.</li> <li>Two year trial/probationary period may be required.</li> <li>Direct Deposit of Pay is required.</li> <li>Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.</li> <li>If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.</li> <li>Multiple positions may be filled from this announcement.</li> <li>Salary includes applicable locality pay or Local Market Supplement.</li> <li>If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .</li> </ul> <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.<br /><br />You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.<br /><br />Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website . <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Not Required <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Noncritical-Sensitive (NCS)/Moderate Risk <br /><br />Trust determination process <br /> National security <br /><br /></li> <b>Required Documents</b><br /><br />The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Merit Checklist and Proof of Eligibility .<br /><br />As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.<strong> If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.<br /><br />1. Your resume:</strong> <ul> <li>Your resume may be submitted in any format and must support the specialized experience described in this announcement.</li> <li>If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.</li> <li>For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.</li> <li>For additional information see: What to include in your resume .</li> </ul> <br /> 2. Other <strong>supporting documents:</strong> <ul> <li>Cover Letter, optional</li> <li>Most recent Performance Appraisal, if applicable</li> <li><strong>Proof of Eligibility to Apply: </strong>Your application must include the documents which <strong>prove you are eligible to apply</strong> for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the <strong>Who May Apply</strong> section above to receive further consideration.</li> <li><strong>Time-in-grade documentation: </strong>If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).</li> </ul> NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.