<b>Duties</b><br /><br /><b>Summary</b><br /><br /><strong>This position is located in the Department of Health and Human Services (DHHS), Food and Drug Administration (FDA), Center for Tobacco Products (CTP), Office of the Center Director (OCD) located in Silver Spring, Maryland.</strong><br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>Supports and works directly with the Director and/or Deputy Director, CTP, on a wide range and variety of highly sensitive, confidential and controversial matters of all Center activities.</li> <li>Provides the Center Director and/or Deputy Director with a wide range of material and information, such as pending legislation, Congressional hearings, budget, new programs, etc. to obtain a comprehensive view of problems and operations.</li> <li>Performs as the liaison with senior staff, advising them of the Management's view points on matters under consideration, transmitting information and instructions, and ascertaining the progress and expediting the completion of assignments.</li> <li>Serves as the liaison for meetings. Interacts with CTP Office Directors, other FDA Staff, other Agencies, international organizations, academia, industry, press and health and regulatory professional organizations.</li> <li>Exercises judgment and exhibits outstanding communication skills when appropriately responding to inquiries, requests for information, and communicating with internal and external customers, stakeholders, and other important individuals.</li> <li>Determines the acceptance and/or declination for appointments and invitations, including official social invitations on behalf of the Center Director and/or Deputy Director.</li> <li>Ensures the administrative operations in the Immediate Office are accomplished effectively and efficiently.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Occasional travel – You may be expected to travel for this position.<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 13 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.</li> <li>FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises, you must take affirmative steps to resolve the matter.</li> <li>Selective Service Registration: All applicants born male, on (or after) 12/31/1959, must be registered with the Selective Service System OR have an approved exemption. Visit www.SSS.gov for more info.</li> <li>Background Investigation Requirement: All employees must pass a security investigation. Failing to pass the background check may be grounds for removal or legal action. If hired, you may be subject to additional investigations at a later time.</li> <li>Time-in-Grade Requirement: If you are applying as a current Federal employee, you must meet the time-in-grade requirements described in the Qualifications section, generally, 52-weeks of comparable experience at the next lowest grade.</li> <li>Certification of Accuracy: All information concerning eligibility and qualification is subject to investigation and verification. False representation may be grounds for non-consideration, non-selection, or appropriate legal action.</li> <li>You must meet ALL requirements by the closing date of this announcement to be considered. Only education, experience, and qualifications attained by this date will be considered. You must continue to meet all requirements through the hiring process.</li> <li>Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.</li> <li>Additional selections may be made from this vacancy, within the same geographical area, by other organizational elements from within FDA, through shared corporate recruiting activities.</li> </ul> <br /><br /><b>Qualifications</b><br /><br /><strong>The position of Management Specialist falls within the 0301 occupational series. To qualify for this position at grade </strong>GS-<strong>13, you must meet Time-in-Grade requirements by 11:59 pm EST on 07/29/2019.</strong><br /><br />Have one year of specialized experience equivalent to the GS-12 grade level in the federal service, which includes coordinating office activities regarding planning and evaluation of programs, functional activities and resource allocation experience facilitating and improving program operations administrative policies and procedures that cover administrative management and support services.<br /><br />In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. <br /><br />PHS Commissioned Corps Officers interested in performing the duties of this position within the Commissioned Corps may apply online to this announcement. Candidates will be referred to (CC) personnel and not as candidates for conversion to a permanent career or career-conditional appointment. <br /><br /><b>NOTE:</b> It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https: my.usajobs.gov/Account/Login , select the <b>Application Status </b>link and then select the M<b>ore Information </b>link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.<br /><br /><strong>IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.</strong><br /><br /><strong>You must submit supporting documentation to verify your eligibility to apply for this vacancy.<br /> For internal applicants an SF-50 will be required. If Educational requirements are listed, you must submit a Transcript, even if you occupy the series/grade in question. </strong> See the Required Documents section for full details… <br /><br /><b>Education</b><br /><br /><b>Additional information</b><br /><br /><strong>ADDITIONAL CONDITIONS OF EMPLOYMENT:</strong> <ul> <li><strong>Pre-employment physical required:</strong> No</li> <li><strong>Drug testing required:</strong> No</li> <li><strong>License required:</strong> No</li> <li><strong>Mobility agreement required:</strong> No</li> <li><strong>Immunization required:</strong> No</li> <li><strong>Bargaining Unit Position: </strong>Yes, 3591</li> <li><strong>If you are serving, or have served in the last 5 years (from 07/29/2019) as an Executive Branch political, Schedule C, or Non-career SES appointee, HHS/FDA may be required to obtain approval by the Office of Personnel Management (OPM) prior to beginning employment.</strong> You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed. If you have served or are currently serving, you must provide a copy of your SF-50, Notification of Personnel Action, documenting this appointment. In addition, you will be required to respond to the question in the assessment and certify your responses to the questionnaire. Political Appointees FAQ – OPM </li> </ul> <strong>All requirements must be met by the closing date of this announcement (07/29/2019); only education and experience gained by this date will be considered. You must continue to meet all requirements throughout the hiring process.</strong> <br /> Additional selections may be made within the same geographical area FDA-wide. <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Once the job opportunity announcement closes (at 11:59 pm Eastern Time on 07/29/2019), a review of your resume and supporting documentation will be conducted, the information will be compared against your responses to the assessment questionnaire to determine your eligibility for this internal position. Eligible internal candidates will be referred to the hiring official for consideration.<br /> <strong>Please follow all instructions carefully. Errors or omissions may affect your eligibility.</strong> <br /><br /><strong>Basis of Rating:</strong> Merit Promotion Procedures for the Food and Drug Administration (FDA) will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of two categories: Best Qualified or Qualified. <br /><br /><strong>Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics). You do not have to respond to the KSA's separately, but your resume should contain sufficient information to demonstrate possession of the Competencies/KSA's.</strong> <li>Administration and Management</li> <li>Interpersonal Skills</li> <li>Writing</li> <li>Oral Communication</li> <strong> To preview the application questionnaire, click the link below. <br /> https: apply.usastaffing.gov/ViewQuestionnaire/10550475 </strong> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Not Required <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Noncritical-Sensitive (NCS)/Moderate Risk <br /><br />Trust determination process <br /> National security <br /><br /></li> <b>Required Documents</b><br /><br /><strong>REQUIRED DOCUMENTS:</strong> <br /> <strong><ul><li>Resume</li></ul></strong><br /> <b>Resume Requirements:</b> <ul> <li><strong> Resume Writing Tutorial </strong></li> <li> <strong> Resume Writing FAQ </strong> </li> </ul> <strong>ACCEPTED DOCUMENTS:</strong> <br /> <ul><li>Cover Letter</li><li>DD-214/ Statement of Service</li><li>Disability Letter (Schedule A)</li><li>Disability Letter (VA)</li><li>CTAP/ICTAP</li><li>PCS Orders</li><li>Performance Appraisal</li><li>Resume</li><li>Separation Notice (RIF)</li><li>SF-15</li><li>SF-50/ Notification of Personnel Action</li></ul><br /> <strong>*Accepted documents may be required for some applicants depending on which eligibility options you're applying for, see the list below for details for each eligibility. </strong>If you need help submitting documentation, please see Applicant Help Site – Documents . If you are still unsure what documents might be required of you, please contact the FDA Applicant Help Desk before the announcement closes. For transcript submission requirements, see the Education section. <br /><br /><strong> Current & Former Federal Employees: </strong><br /> You will need to submit the following: <li><strong>a copy of your most recent SF-50 ( Standard Form 50 – Notice of Personnel Action ) to verify your eligibility status</strong></li> <li><strong>a copy of your most recent performance appraisal showing your final rating for the recent performance year</strong></li> Your SF-50 must show the following information: 1) Full position title; 2) Appointment type; 3) Pay Plan, Series, Grade & Step; 4) Tenure code; and 5) Service Computation Date (SCD). If your last SF-50 is from a pay adjustment, check that it has all the items above. If not, also include your most recent SF-50 from a promotion, reassignment, or other non-pay action. Learn more on the USAJOBS SF-50 Help Page .<br /> Your performance appraisal should be from the most recent full performance year on file, and should show the signature and rating. <br /><br /><strong>Schedule A:</strong> <br /> Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities, may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.<br /> Learn more on the USAJOBS Individuals with Disabilities Site . <br /><br /><strong>CTAP:</strong> <br /> If you are a former HHS employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under CTAP, you must still be found well-qualified for this position. Learn more on the USAJOBS Career Transition Assistance Site . <br /><br /><strong> VETERANS :</strong> <ul> <li> Active Duty Members (Veterans Opportunity to Work, VOW to Hire Heroes Act of 2011): submit written documentation from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package. </li> <li> Parents of Deceased or Disabled Veterans (Gold Star Fathers Act of 2015): submit a copy of the deceased or disabled veterans' DD Form 214, Certificate of Release or Discharge from the armed forces that has the dates of service and discharge status AND the SF-15, Application for 10-point Veterans' Preference. Please follow the instructions in the SF-15 on required documentation to be submitted. </li> <li> Widow or Widower: submit a copy of the deceased or disabled veterans' DD Form 214, Certificate of Release or Discharge from the armed forces that has the dates of service and discharge status AND the SF-15, Application for 10-point Veterans' Preference. Please follow the instructions in the SF-15 on required documentation to be submitted. </li> <li> Spouse of a Living Veteran: submit a copy of the veterans' DD Form 214, Certificate of Release or Discharge from the armed forces that has the dates of service and discharge status AND the SF-15, Application for 10-point Veterans' Preference, and Documentation of Veteran's Inability to Work Because of a Service-Connected Disability. Please follow the instructions in the SF-15 on required documentation to be submitted. </li> </ul> <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.