<b>Duties</b><br /><br /><b>Summary</b><br /><br />The Federal Retirement Thrift Investment Board (FRTIB) is looking for a highly qualified and motivated individual to serve as a Administrative Support Specialist.<br /><br />This Job Opportunity Announcement (JOA) may be used to fill other Administrative Support Specialist, GS-0301-9 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience.<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />This vacancy is also being announced concurrently with vacancy announcement <strong>FRTIB-AS-037-MP-</strong><strong>10540862</strong>under Merit Promotion procedures. Please review that announcement to see if you are eligible for consideration under Merit Promotion procedures. <strong>NOTE</strong>: <strong>Applicants must apply separately for each announcement in order to be considered</strong>.<br /><br />The major duties of the position are: <ul> <li>Manage the administrative functions for the office, including coordinating and arranging telephone and equipment installation and repair, overseeing space and furniture issues, and maintaining and ordering office supplies and equipment.</li> <li>Receives and screens incoming telephone calls and visitors, determines the identity of the person and the nature of their contact, and determines which contacts must be referred to the Director, should referred to other staff or another organization, or can be taken care of personally</li> <li>Compiles and organizes essential information and materials for the Director in advance of appointments, and ensures that senior officials are briefed on matters to be discussed and considered before scheduled meetings.</li> <li>Updates and maintains office budget and financial records, including expenses for supplies, travel, procurement, and information technology.</li> <li>Applies knowledge of personal computers and various software applications to accomplish work activities, including preparing written materials and presentations, reviewing and distributing electronic messages, tracking action and suspense items, and maintaining databases and automated records.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Occasional travel – You may be expected to travel for training purposes.<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 9 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> </ul> <br /> U.S. Citizenship is required.<br /><br />All qualification requirements must be met by 07/30/2019. Your application package will not receive consideration if it is missing any of the required documents under the "Required Documents" tab.<br /><br />Probationary Period. One-year probationary period may be required.<br /><br />Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System , or are exempt from having to do so under the Selective Service Law.<br /><br />Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated. <br /><br /><b>Qualifications</b><br /><br />To qualify for this position, applicants must meet the specialized experience* as described below:<br /><br /><strong>Specialized Experience:</strong> Experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position typically in or directly related to administrative work, and is equivalent to the work performed at the next lower grade level.<br /><br />The Specialized Experience is defined as experience equivalent to the GS-07 in the federal service, which involves (1) experience interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (2) using evaluative and analytical methods to perform program management duties and complete project tasks; (3) drafting written correspondence to convey information and guidance on administrative processes and procedures; (4) consolidating budget and meeting materials for management review; and (5) using an automated time keeping system to input data and generate time and attendance reports.<br /> <strong>OR</strong><br /> A master's or equivalent graduate degree;<br /> <strong>OR</strong><br /> 2 full years of progressively higher level graduate education leading to such a degree;<br /> OR LL.B. or J.D., if related<br /><br /><strong>Experience / Education Combination:</strong> Applicants may also combine education and experience to qualify at this level. To compute, divide your total months of qualifying experience by 36. Then divide your semester hours of education beyond two years by 60. Add the two percentages. The total percentage must equal at least 100% to qualify.<br /><br />*Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (i.e Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br />A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. <br /><br /><b>Education</b><br /><br />If this position has an education requirement, or if you are qualifying for this position through education, you must provide your transcripts to support your educational claims. Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions.<br /><br />Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications.<br /><br /><b>Additional information</b><br /><br />The FRTIB offers a comprehensive benefits package that includes paid time off*, life insurance, health benefits, and participation in the 3-tier federal retirement system. The FRTIB also has wonderful benefits and work/life-balance flexibilities that may be right for you. We offer, if applicable: <ul> <li>-Flexible work schedule options. The FRTIB offers two flexible work schedules, the Gliding Schedule and the Flexible 5-4/9 Schedule. Employees on the Gliding Schedule must arrive between 7 am and 9:30 am and work 8 hours plus a 30-minute unpaid lunch period. Employees on the Flexible 5-4/9 Schedule work eight 9-hour days and one 8-hour day (plus the 30-minute unpaid lunch period) in each biweekly pay period and receive one scheduled day off; and must arrive between 6:30 am and 9:30 am on 9-hour days; or 7 am and 9:30 am on the 8-hour day.</li> <li>-Limited telework opportunities.</li> <li>- Employee Assistance Program (EAP ). The EAP provides employees with free confidential assistance for help with personal issues that may be affecting work life. The program also provides consultation to supervisors who are trying to best help an employee with performance and/or attendance problems.</li> <li>-Work Life 4 You. The FRTIB provides all employees and their family members with access to the Federal Occupational Health managed referral and information service to assist in dealing with life, family, health, education, work, and finance. This service is provided at no cost to the employee.</li> <li>-*Annual and sick leave (paid time off). Employees of the FRTIB accrue both annual and sick leave depending on years of service with the federal government. Annual leave may be used for vacation or other personal reasons. Sick leave may be used when you are ill, when you have a doctor, dental, or optical appointment, or when you need to provide care to an ill family member.</li> <li>-Fitness center. The FRTIB employees, at no cost, have access to the fitness center conveniently located on the main level of the building featuring state of the art weight training and cardiovascular equipment.</li> <li>-Extensive training programs and tools supportive of enhancing organization effectiveness and employee development.</li> <li>-A monthly transit subsidy for a portion of your commuting costs to help defray the commuting costs of employees who use mass transportation, including commuter bus, Metrorail or Metrobus, or commuter rail systems.</li> <li>-Child care program. The FRTIB's childcare subsidy program offers up to $600 in monthly subsidy paid to qualified child care providers of employees meeting the eligibility requirements.</li> <li>-Student loan repayment or recruitment bonus, when applicable.</li> </ul> The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates.<br /><br />Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized. <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />To preview the occupational questionnaire, click on the following link https: apply.usastaffing.gov/ViewQuestionnaire/10540861 .<br /><br />You will be evaluated for this job based on how well you meet the above qualifications.<br /><br />Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.<br /><br />Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):<br /><br />Administrative Support – Skill in providing administrative support to an executive, including: calendar management, travel arrangements and general coordination with staff to ensure the smooth operation of the office.<br /><br />Office Operations – Knowledge of office operations in order to establish and maintain effective business practices to support operations.<br /><br />Writing – Skill in crafting a variety of written materials using word processing and spreadsheet software.<br /><br />For Delegated Exam referral lists, Category Rating procedures will be used to rate and rank candidates. The category assignment is a measurement of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories: Best Qualified, Well Qualified or Qualified. If you are found Best Qualified for this vacancy your application will be referred to the selecting official for further review.<br /><br />The Category Rating process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).<br /><br />When a sufficient pool of candidates has been determined only members of that group will be referred to the selecting official for further consideration. <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Not Required <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Non-sensitive (NS)/Low Risk <br /><br />Trust determination process <br /> Suitability/Fitness <br /><br /></li> <b>Required Documents</b><br /><br />Veterans' Preference. If you are claiming veterans' preference you must submit supporting documentation as described in the "Required Documents" section. Visit the Feds Hire Vets website for more information regarding veterans' preference.<br /><br />Interagency Career Transition Assistance Program (ICTAP). The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if this vacancy is within your ICTAP eligibility, you apply under the instructions in this announcement, and you are found Well Qualified for this vacancy. Well Qualified means you must meet all the minimum qualification standards listed above and be assessed and assigned the rating of at least Well Qualified to receive special selection priority. Well Qualified is further defined as possessing the Basic Qualifications and meeting the specialized experience noted above.<br /><br />You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition website .<br /><br /><strong>Please be advised, the following documents are required even if you are already a current federal employee or employee of the FRTIB:</strong><br /><br /><strong>1. Resume </strong>(please include on your resume the experience you wish to be considered for the review of your qualifications, the dates of employment with month and year, and hours worked per week). Resumes that do not contain all of the necessary information to determine qualifications may be marked as insufficient and applicants may not receive consideration for this position. Your latest resume submission is the one that will be used to determine your qualifications.<br /><br /><strong>2. Responses to the occupational questionnaire.</strong><br /><br /><strong>3. You must submit supporting documents verifying your selection priority eligibility or any preference eligibility</strong> along with your application package. Omitting these documents may result in no preference being adjudicated for you. These documents may include, but are not limited to: <ul> <li><strong>-Veteran's documentation</strong>. All veterans must submit a DD-214, Member Copy 4. If you are currently on active duty, you must submit an official statement of service from your command or other official documentation that proves your military service was performed under honorable conditions.</li> <li><strong>-Preference eligible documentation</strong>. If claiming 10-point preference you must submit the final VA letter including percentage (please do not include letter from VA noting specific private medical information), as well as the DD-214 Member Copy 4. The SF-15 will be requested if selected.</li> <li><strong>-ICTAP documentation</strong>. RIF separation notice along with your last performance rating or appraisal.</li> <li><strong>-College transcripts</strong>. Transcripts must be legible and possess the school name imprinted on the transcript or be on school letterhead; you may be asked to submit official transcripts upon selection.</li> </ul> <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.