<b>Duties</b><br /><br /><b>Summary</b><br /><br />This position is located in the Smithsonian Institution, National Museum of African American History and Culture (NMAAHC). The employee works in the Office of Council Operations and Special Initiatives (OCOSI), and is responsible for providing logistical support and materials for meetings, special events and receptions, preparing program communications, and performing research and administrative duties in support of program operations. <br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><ul> <li>Insures that the appropriate logistical support is available for events, receptions and meetings that involve the NMAAHC Advisory Council, the Ambassadors Executive Committee meeting, and any other program initiatives. </li> <li>Assists in the development of Advisory Council meeting content and creates visual aids and presentations. Drafts communications to Council members and other key stakeholders as required.</li> <li>Provides research to analyze ways to engage other special constituent communities interested in the Museum's efforts. </li> <li>Insures that resources are available by ordering goods and services, creating purchase orders, processing travel, working with other offices and maintaining a timeline of deadlines and deliverables. </li> <li>Develops, maintains and adapts the budget for the office in order to allocate resources to current and new programs.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Not required<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 07 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>Pass Pre-employment Background Investigation</li> <li>May need to complete a Probationary Period</li> <li>Maintain a Bank Account for Direct Deposit/Electronic Transfer</li> <li>Males born after 12/31/59 must be registered with Selective Service.</li> </ul> <br /><br />Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.<br /><br />For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http: www.opm.gov/qualifications.<br /><br /><b>Qualifications</b><br /><br /><strong>Experience: </strong>You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-6 level in the Federal Service or comparable pay band system. <strong>For this position Specialized experience is defined as</strong> working the point-of-contact for the administrative needs of an office, managing the logistics for meetings and special events, formulating budgets, composing and editing correspondence, and assisting in the development of publicity materials.<br /><br />Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br />Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.<br /><br />Or Education: Education is generally not applicable for the substitution of the 1 year of specialized experience for this type of position. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.<br /><br />Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards . Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.<br /><br /><b>Education</b><br /><br /><b>Additional information</b><br /><br />Flexible Spending Accounts – https: www.fsafeds.com/ <br />Health Insurance – http: www.opm.gov/insure/health/index.asp <br />Leave – http: www.opm.gov/oca/leave/index.asp <br />Life Insurance – http: www.opm.gov/insure/life/index.asp <br />Long Term Care Insurance – http: www.ltcfeds.com <br />Retirement Program – https: www.opm.gov/retirement-services/ <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:<br /> <li>Ability to handle the logistics for meetings and special events.</li> <li>Ability to communicate in writing with a wide variety of audiences.</li> <li>Ability to use a variety of computer software to perform office work and create charts, graphic presentations and promotional materials.</li> <li>Ability to perform a variety of administrative support functions for an office.</li> <li>Skill in oral communication.</li> <li>Ability to perform research related to office operations.</li> <br /><strong>BASIS OF RATING: </strong>Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.<br /><br /><strong>Veterans Employment Opportunities Act (VEOA):</strong> If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.<br /><br /><strong>Noncompetitive Appointment Authorities:</strong> The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:<br /> <ul> <li> Primary Appointing Authorities for Career and Career-Conditional Appointments </li> <li> Hiring Authorities for Veterans </li> <li> People with Disabilities </li> </ul> <br /><strong>Important Note:</strong><br /><br />Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.<br /><br /><b>To preview questions please click here .</b> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br /><strong>Your application package should include the following documents:</strong><br /> <ul> <li>Resume – Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience <strong>your resume MUST contain</strong> the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.<br /><br />USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this <strong> Resume Writing Tutorial video </strong> on the USAJOBS YouTube channel , or read through a helpful <strong> Resume Writing FAQ article </strong> on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. <strong>If any of the above information is not included in your resume we may not be able to fully credit you for your experience.</strong><br /> </li> <li>A copy of your most recent SF-50 which shows your position title, series, grade, step, salary, position occupied, and tenure to verify Time-in-Grade/competitive status. If you have previously held a higher grade and are applying based on that grade you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised. Do NOT submit award SF-50s.</li> <li><strong>Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.</strong></li> <li>Proof of U.S. accreditation for foreign study, if applicable.</li> <li>A recent performance evaluation</li> <li>Proof of Veteran's Preference – DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA</li> <li>Proof of severe disability if you are requesting special placement consideration.</li> <li>Proof of eligibility for a military spouse appointment, such as a permanent change station military order.</li> <li>Proof of eligibility for any other special appointing authority not specifically mentioned here.</li> </ul> <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.