Overview

<b>Duties</b><br /><br /><b>Summary</b><br /><br />The Management Analyst works at the VA Capitol Health Care Network, VISN 5. VISN 5 has over 10,000 employees, with numerous medical centers and outpatient clinics dispersed over a large geographic region that includes Maryland, Virginia, West Virginia, and the District of Columbia. Additionally, the medical centers and clinics support and train a large number of residents, interns, and trainees in a wide variety of medical specialties and health care occupations.<br /> Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br />The incumbent will perform analysis of all areas of management including planning, organizing, implementing, coordination, controlling, evaluating, educating and improving medical, administrative and support operations. The incumbent will attend budget review meetings, committee meetings and report how decisions made during those meetings impact operations. He/she will use technical skills and scientific methodologies to resolve critical programmatic, organizational and functional problems. The incumbent uses a variety of software programs, produce documents ranging from memorandums to complex reports including technical graphs and spreadsheets, presentations of statistical data including development of detailed and sometimes complex spreadsheets, charts, and graphs (i.e., pie charts, bar, and line graphs) that are used in research and reports by the Deputy Network Director and Executive Assistant to the Deputy Network Director. Creates, edits, calculates, retrieves, stores, prints, and routes a wide range of documents in final form from handwritten drafts, recorded tapes, and electronic mail. Maintains follow up to ensure that necessary actions are taken and keeps appropriate network staff informed. <br /><br />The incumbent will make on-site visits and observe studies relating to the planning problems and opportunities present at the Network and other VA facilities. He/she will learn the intricacies in establishing and implementing fully developed comprehensive project plans. Conducts special projects or studies to analyze, evaluate, and provide recommendations on VHA programs and emerging strategic issues. The incumbent uses economic and financial calculations to evaluate returns on completed projects and benchmark against the private sector. The incumbent works independently with little or no supervision. The incumbent exercises oversight of projects occurring throughout the Veteran Integrated Network System (VISN) in support of the Network Director and Executive Assistant to the Deputy Network Director.<br /><br /><strong>Promotion Potential: </strong>The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.<br /><br /><strong>Work schedule: Monday- Friday </strong>8:30am – 5:00pm<br /> <strong>Compressed/Flexible Schedule:</strong> May be determined by agency<br /> <strong>Telework:</strong> Not availble<br /> <strong>Virtual:</strong> This a not virtual position.<br /> <strong>Position Description Title/PD#:</strong> Business Management and Program Analyst 19003-0<br /> <strong>Relocation/Recruitment Incentives: </strong>Not available<br /> <strong>Financial Disclosure Report: </strong>Not required <br /><br /><b>Travel Required</b><br /><br />Occasional travel – You may be expected to travel for this position.<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 12 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. Citizen to apply for this job</li> <li>Designated and/or random drug testing may be required</li> <li>Selective Service Registration is required for males born after 12/31/1959</li> <li>You may be required to serve a probationary period</li> <li>Subject to background/security investigation</li> <li>Selected applicants will be required to complete an online onboarding process</li> </ul> <br /><br /><b>Qualifications</b><br /><br />To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/05/2019.<br /><br /><b>Time-In-Grade Requirement</b>: Applicants who are current Federal employees and have held a GS-9 grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.<br /><br /><strong>Note: </strong>Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.<br /><br /><b>For a GS- 11 position you must have served 52 weeks at the GS- 9.</b><br /> The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.<br /><br />You may qualify based on your experience and/or education as described below:<br /><br /><b>Specialized Experience:</b> You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization<b> . </b><br /> Examples of specialized experience would include, but are not limited to: <ul> <li>Provide assist on controversial issues or on the application of qualitative or quantitative analytical methods.</li> <li>Plans, coordinates, and carries out the successive steps in fact-finding and analysis of issues.</li> <li>Complete work products such as evaluation reports and staff studies.</li> <li>Findings and recommendations developed by the employee are reviewed prior to release, publication, or discussion with management officials.</li> <li>Assigns specific projects in terms of issues, organizations, functions, or work processes to be studied and sets deadlines for completing the work.</li> </ul> <br /> <b>For a GS- 12 position you must have served 52 weeks at the GS- 11.</b> <br /><br /><b>Specialized Experience:</b> You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization<b> . </b><br /> Examples of specialized experience would include, but are not limited to: <ul> <li>Performs analysis of all areas of management including planning, organizing, and evaluating and improving medical administrative and support operations.</li> <li>Utilizes technical skills and scientific methodologies to resolve critical programmatic organizational and functional problems.</li> <li>Conducts special projects or studies to analyze, evaluate and provide recommendations on Veterans Health Administration programs and emerging strategic issues.</li> <li>Performs analysis of data repositories to determine its applicability to project needs.</li> <li>Conduct research and evaluations on reports and staff studies for determining conformance to directives.</li> </ul> <br /> You will be rated on the following Competencies for this position: <li><strong>Attention to Detail</strong> – Is thorough when performing work and conscientious about attending to detail.</li> <li><strong>Customer Service</strong> – Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.</li> <li><strong>Oral Communication</strong> – Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.</li> <li><strong>Problem Solving</strong> – Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.</li> Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.<br /><br /><strong>Note</strong>: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. <br /><br /><b>PHYSICAL REQUIREMENTS:</b> The work is primarily sedentary with long periods of sitting at a desk, working with computers daily. Some work may require walking in offices and similar areas for meetings. Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite. The work does not require any special physical effort.<br /><br />As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http: www.vacareers.va.gov/ <br /><br />Time in grade requirement must be met for current Federal employees.<br /> <b> For eligibility: provide sf-50, dd214 member 4 copy, or schedule a memo. </b><br /><br />For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https: www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . <br /><br /><b>Education</b><br /><br /><strong>GS -11 <br /> Education: </strong>Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.<br /> <strong>OR</strong><br /> <strong>Combination: </strong>Applicants may also combine education and experience to qualify at this level.<br /><br /><strong>GS – 12</strong><br /> There is no educational substitution at this grade level.<br /><br />A transcript must be submitted with your application if you are basing all or part of your qualifications on education.<br /><br />Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http: ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http: www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html . <br /><br /><b>Additional information</b><br /><br />VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.<br /><br /><strong>Receiving Service Credit or Earning Annual (Vacation) Leave</strong>: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.<br /><br /><strong>Special Employment Consideration: </strong>VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.<br /><br />The <strong>Interagency Career Transition Assistance Plan</strong> (ICTAP) and <strong>Career Transition Assistance Plan</strong> (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http: www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .<br /><br /><strong>Placement Policy: </strong> The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.<br /><br />It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.<br /><br />This job opportunity announcement may be used to fill additional vacancies.<br /><br /><strong>Veterans and Transitioning Service Members</strong>: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.<br /><br />For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.<br /><br />If you are unable to apply online view the following link for information regarding an Alternate Application . <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br /><strong>IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.</strong><br /><br />Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br />Position sensitivity and risk <br /> Non-sensitive (NS)/Low Risk <br /><br />Trust determination process <br /> National security <br /><br /></li> <b>Required Documents</b><br /><br />To apply for this position, you must provide a complete Application Package which includes:<br /> <ul><li>Resume</li></ul><br /><br />The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.<br /> <ul><li>Cover Letter</li><li>DD-214/ Statement of Service</li><li>Disability Letter (Schedule A)</li><li>Disability Letter (VA)</li><li>Other (1)</li><li>Other (2)</li><li>Resume</li><li>SF-15</li><li>SF-50/ Notification of Personnel Action</li><li>Transcript</li></ul><br /><br /><strong>SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):</strong> <ul> <li>Most recent SF-50 if you are a current or former Federal employee</li> <li>An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade</li> <li>Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.</li> <li>Examples of appropriate SF-50's include: <ul> <li>Within grade increases at the highest grade held; or</li> <li>Promotions with an effective date more than one year old; or</li> <li>SF-50's at the highest grade held with an effective date more than one year old.</li> </ul> </li> </ul> <strong>Veterans' Preference:</strong> When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. <strong>Documentation is required to award preference. </strong>For more information on Veterans' Preference, please visit http: www.fedshirevets.gov/job/vetpref/index.aspx . <br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


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