ORGANIZATIONAL PROFILE: In November 2018, New York City voters approved three ballot initiatives establishing the New York City Civic Engagement Commission. The Commission is focused on promoting civic engagement across all of City government and making New York City decision making accessible to all New Yorkers. Specifically, the Commission is charged with running a citywide participatory budgeting program, providing poll site interpretation services, providing technical assistance to community boards, partnering with community-based organizations and civic leaders to increase awareness of City services, and assisting City agencies in developing civic engagement initiatives.
JOB RESPONSIBILITIES: The General Counsel and Director of Administration will be responsible for two critical functions of the Commission. One function is agency buildout and management, by overseeing the administrative, human resources, and financial processes for the Civic Engagement Commission. The other core function will be advising on all legal matters pertaining to the execution of the mission of the Commission including, but not limited to, community board support, poll site interpretation, and participatory budgeting. This role will be critical in contributing to the strategic vision for these functions and the expansion of the Commission.
Reporting to the Chair of the Civic Engagement Commission, and working closely with all City agencies including the Department of Information Technology and Telecommunications (DoITT), the Law Department, and the Office of Management and Budget for support, the General Counsel and Director of Administration will have the following responsibilities:
• Advising on all legal decisions of the Commission, including impacts on strategy on implementing the core functions of the Commission, and expansion of those functions;
• Drafting documents for the execution of the Commission and Commission meetings, including contracts, MOUs and other agreements, legal opinions, and other documents as necessary;
• Advising on all inter-agency legal matters in the administration and execution of the Commission goals;
• Providing guidance and strategy on other civic engagement related matters as necessary;
• Coordinating the full spectrum of the hiring process at the Commission, diagnosing skills needed for staff success, developing job descriptions, facilitating the job posting process with the DoITT, and managing the selection, processing, and onboarding operations;
• Maintaining the Office’s personnel services budget and develop strategic policies and topics including, but not limited to, civil service, retention, promotional structures, and overtime;
• Working with staff to develop practices on professional development and skill building;
Procurement and Budgeting
• Managing the budgeting process at the Commission including the financial integrity, formulation, execution, and analysis of any Other Than Personnel Services (OTPS) funds;
• Directing and leading procurement work at the Commission, ranging from purchase orders for day-to-day goods and services and complex RFPs for services for the office, especially those around supporting poll site interpretation and participatory budgeting;
• Working with the Office of Management and Budget (OMB) for all Financial Plans to ensure the proper execution of funding requests for the Civic Engagement Commission to OMB, including funding allocated for Citywide Participatory Budgeting;
• Developing high-level strategies for the administration and internal processes of the Commission and leading implementation;
• Partnering with host agencies on facilities operations;
• Partnering with host agencies and existing staff on fleet management;
• Serving as the Records Officer and coordinating the proper retention and disposal of Office physical and virtual records;
• Build and maintain relationships with key stakeholders, including senior staff at the Mayor’s Office of Operations, City Hall, and City Agencies;
• Managing several additional discrete projects on an as needed basis.
Minimum Qual Requirements
Admission to the New York State Bar; and four years of recent full-time responsible, relevant, satisfactory legal experience subsequent to admission to any bar, eighteen months of which must have been in the supervision of other attorneys, in an administrative, managerial or executive capacity, or performing highly complex and significant legal work.
Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.
The preferred candidate should possess the following:
• Keen attention to detail, flexibility and an enthusiastic work ethic;
• Strong written and verbal communication skills with experience in delivering presentations to a variety of audiences;
• Experience which demonstrates a proven record of providing analytical and/or technical assistant for complex, interdisciplinary projects involving multiple stakeholders;
• Experience mediating among groups with competing perspectives and implementing projects that improve operational efficiency preferred;
• Knowledge of City government institutions including Civil Service, procurement standards, and the budget cycle;
• Ability to think creatively, embrace new approaches for solving complex operational problems; and
• Advanced knowledge of Microsoft Excel, PowerPoint, and other MS Office applications.
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL
The Department of Information Technology & Telecommunications and the City of New York are equal opportunity employers.
DoITT participates in E-Verify