<b>Duties</b><br /><br /><b>Summary</b><br /><br />The Office of Surface Mining Reclamation and Enforcement (OSMRE) is looking for a talented, highly motivated and experienced Administrative Specialist, located at Headquarters within the Office of the Director, in Washington DC. Are you interested? If so, then don't miss this opportunity! We want your resume application today! Come join a rewarding team of professional and technical employees with OSMRE who are working throughout the United States. Apply today!<br /><br />Learn more about this agency <br /><br /><b>Responsibilities</b><br /><br /><strong>RE-ADVERTISEMENT</strong><br /><br /><strong>Re-advertised to correct the Basic Qualifications in Announcement # DEU-OSM-2019-0015 . Applicants who previously applied must re-apply to be considered for this position.</strong><br /><br />As an Administrative Specialist, you will:<br /> <ul> <li>Manage and prepare responses to a wide variety of internal and external correspondence for the Director's office including drafting responses, assembling background information, reports, and attachments by obtaining information from staff and files. </li> <li>Independently coordinate organizational-wide meetings and conferences to include space and travel requirements, reservations, and other meeting logistics.</li> <li>Assist in developing annual work plans by gathering data, performing studies and analyses reviews, verifies, and analyzes data submitted for consistency with financial and program objectives and adherence to instructions. </li> <li>Coordinate/communicate with Department/agency officials on calendars/schedules and gathers all briefing book material for travel by the Director/Deputy Director.</li> <li>Reviews administrative processes to identify potential problems or ways to improve the efficiency of the Director's Office and relieve the Director of many day-to-day decisions in the office services and administrative areas and assume specific duties with regard to timely handling of all administrative duties in the absence of the Director and Deputy Director.</li> </ul> <br /><br /><b>Travel Required</b><br /><br />Occasional travel – Once a year<br /><br />Supervisory status <br /> No <br /><br />Promotion Potential <br /> 11 <br /><br /></li> <b>Requirements</b><br /><br /><b>Conditions of Employment</b><br /><br /><ul> <li>You must be a U.S. Citizen</li> <li>Background Investigation required</li> <li>Subject to Financial Disclosure Requirements. You cannot own any</li> <li>direct or indirect financial interest in a coal mining operation.</li> <li>Males born after 12/31/59 – must complete Selective Service Registration</li> <li>Selectee may be required to serve a one-year probationary period</li> </ul> <br /><br />You must meet all the qualifications requirements by the closing date of the announcement.<br /><br />Please make sure your specialized experience/requirement(s) can be identified in your resume.<br /><br /><b>Qualifications</b><br /><br />For the GS-09:<br /><br />A. Possess a master's or equivalent graduate degree;<br /><br />-OR-<br /><br />B. Possess two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.<br /><br />-OR-<br /><br />C. Possess one year of specialized experience with the particular knowledge, skills and abilities to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to the GS-7 level in the Federal service, or comparable pay band system. Qualifying experience may be obtained in the private or public sector. Specialized experience is defined as: preparing responses to correspondence for senior management officials, maintaining automated systems, performing general office functions, reporting time and attendance, serving as the Director's office manager, receiving visitors, guests, and employees to the Director's office.<br /><br />For more information, please click on: https: www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards <br /><br /><b>Education</b><br /><br />If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to your starting work.<br /><br /><b>Additional information</b><br /><br /><strong>REMOTE TELEWORK: </strong>OSMRE has determined that the duties is not suitable for remote work and requires the selectee to perform work at the duty location stated in this vacancy announcement.<br /><br /><strong>TELEWORK: </strong>OSMRE has determined that the duties of this position are not suitable for telework. <br /><br /><strong>Selective Service:</strong> If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. For more information visit: Selective Service .<br /><br /><strong>Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):</strong> These programs apply to employees who have been or may be involuntarily separated (e.g. reduction in force, declining to relocate/transfer outside their local commuting area) from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal or Removal Notice; SF-50 that documents the RIF separation action; or Removal and most recent performance appraisal.). For more information visit: https: www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ <br /><br /><strong>Financial Disclosure</strong>: Candidates for employment are required to submit a "Statement of Financial Interests." Selectee will be required to file Forms OGE 450 and DI 1993 upon entrance on the job and annually thereafter to avoid any conflict of employment and financial interests. Every OSMRE employee is prohibited from owning any direct or indirect financial interest in a coal mining operation, in accordance with 30 CFR 706 . The financial interest of an OSMRE employee's spouse, minor child or relative living with the employee is imputed to the employee. A new employee owning any interest in coal mining operations will be required to divest themselves of the interest.<br /><br /><strong>There is one vacancy however, this announcement may be used to fill additional vacancies if they become available.</strong> <br /><br /><b>How You Will Be Evaluated</b><br /><br />You will be evaluated for this job based on how well you meet the qualifications above.<br /><br />Upon receipt of your complete application package, a review of your application will be made to ensure you meet the basic qualifications requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If you meet the qualifications requirements, your application will be placed in one of three categories: Gold Category (Best Qualified), Silver Category (Well-Qualified), or Bronze Category (Qualified). Within these categories, applicants eligible for veterans' preference will receive selection priority over non-veterans. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to perform the work of this position:<br /> <ul> <li>Knowledge of administrative concepts, practices, policies, and procedures in order to independently perform a full range of administrative functions such as: records management, preparing correspondence, and scheduling meetings on a day to day basis.<br /> </li> <li>Ability to apply travel policy and procedures to coordinate/prepare travel schedules, arrangement, authorizations, vouchers and justifications for senior managers.<br /> </li> <li>Knowledge of budget and financial principles, concepts, laws, regulations, and practices to prepare budget reports, charts, statistics, forms, presentations, analysis and track expenditures within an electronic financial system(s).<br /> </li> <li>Ability to communicate effectively orally to present recommendations and issues clearly; greet visitors, maintain calendars, answer and direct phone calls and emails.</li> </ul> <ul> <li>Skill in developing office and administrative procedures within an organization/office in writing.</li> </ul> <br />If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities.<br /><br /><strong>Please follow all instructions carefully. Errors or omissions may affect your rating.</strong><br /><br /><b>To preview questions please click here .</b> <br /><br /><b>Background checks and security clearance</b><br /><br />Security clearance <br /> Other <br /><br />Drug test required <br /> No <br /><br /></li> <b>Required Documents</b><br /><br /><strong>In addition to the online application (resume and response to the assessment questionnaire), you are required to submit the following documents.</strong><br /><br /><strong>Veterans' Preference</strong><strong>:</strong> If you are entitled to veterans' preference, you should indicate the level of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency using the documents you provide.<br /><ul><li>For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.</li><li>For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation. For information on veteran's eligibility visit the Vet Guide .</li></ul><strong>College Transcripts</strong>: If this vacancy announcement requires positive education to qualify or allows substituting education for experience, and you are applying based on it, you MUST submit a copy of your college transcript or equivalent documents to support your education. Transcripts must include applicant's name, name of the college or university and date the degree was conferred. <br /><br /><strong>Foreign Education:</strong> To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For further information, visit: Foriegn Education .<br /><br />All of the above must be received on-line via <strong>USAJOBS BEFORE</strong> midnight Eastern Standard Time on the closing date of this announcement. If applying online is a hardship for you, you must contact the Human Resources Specialist in the servicing Human Resources Office listed on this announcement <strong>PRIOR TO THE CLOSING DATE</strong> for assistance.<br /><br />If you fail to submit a complete on-line application package, you will not be considered for this position.<br /><br /><b>If you are relying on your education to meet qualification requirements:</b><br /><br />Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education . <br /><br />Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.