Overview

This is a professional position providing executive-level administrative support to the Director of Property Management and extensive interaction with Division managers and administrative staff throughout HOC. Coordinate and schedule meetings, interviews and maintain Director's calendar of appointments. Will screen phone calls and visitors; receive, screen and distribute incoming and outgoing correspondence for accuracy and completeness. Review all incoming and outgoing correspondence as well as documents and presentations for accuracy and completeness, before going to Director for signature or review, and follow up on work in progress to ensure timely reply or action. Maintain centralized filing system including confidential files in the Director's office. Provide direction and supervision to temporary or contract administrative and clerical personnel as assigned by the Director. Develop new office procedures, forms and other administrative actions. Perform other related duties as assigned. WP

Preferred Skills:

  • Requires an Bachelor's Degree or equivalent experience
  • Minimum 4 years administrative experience in an office environment
  • Knowledge of and ability to apply the fundamentals of business English, grammar, spelling and punctuation
  • Ability to compose concise, accurate correspondence
  • Good interpersonal skills with people from varied backgrounds
  • Ability to communicate effectively, both orally and in writing
  • Ability to exhibit discretion and sound judgment when dealing with confidential matters
  • Proficiency in Word and Outlook
  • Familiarity with Excel, Publisher, PowerPoint and Internet

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